Remote Pre-Award Research Administrator – Grants & Compliance

Beacon Hill Staffing Group, LLC; Austin (TX); Remote; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

Job summary

Beacon Hill Staffing Group, LLC is hiring a Pre-Award Research Administrator to support faculty, PIs, and research teams through proposal development and grant submission. You will act as a trusted advisor on funding opportunities, sponsor requirements, and budget development in a fully remote environment.

The ideal candidate has 3+ years of pre-award experience with federal sponsors, in-depth knowledge of 2 CFR 200, and a track record of preparing detailed budgets and narrative components for

Qualifications

• Bachelor’s degree required.
• 3+ years of pre-award research administration experience within a university, academic medical center, or research institution.
• Experience preparing and submitting proposals to federal sponsors such as NIH, NSF, DoD, DOE, HRSA, or other government agencies.
• Strong knowledge of federal grant regulations, Uniform Guidance (2 CFR 200), and sponsor policies.
• Demonstrated experience developing complex grant budgets and budget justifications.
• Familiarity with electronic research administration systems and sponsor submission portals.
• Advanced proficiency in Microsoft Excel.
• Strong attention to detail and ability to manage multiple proposal deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently in a fully remote environment while supporting multiple stakeholders.

Responsibilities

• Partner with faculty and PIs to develop and submit competitive grant proposals.
• Review funding opportunity announcements and interpret sponsor guidelines.
• Prepare detailed proposal budgets and budget justifications.
• Advise investigators on allowable costs, effort commitments, and compliance requirements.
• Coordinate proposal submissions to federal, state, foundation, and private sponsors.
• Manage proposal timelines to ensure all internal and sponsor deadlines are met.
• Review applications for completeness, accuracy, and compliance with sponsor regulations and university policies.
• Assist with preparation of narrative components, biosketches, current and pending support documentation, and other proposal materials.
• Coordinate subrecipient documentation and collaborate with partnering institutions.
• Facilitate internal approval processes and routing of proposals.
• Provide guidance on federal regulations, sponsor policies, and institutional procedures.
• Serve as a liaison between faculty, department administrators, sponsored programs, and external funding agencies.
• Maintain proposal records and documentation within research administration systems.
• Monitor and communicate changes to sponsor requirements and funding policies.
• Support faculty in identifying new funding opportunities aligned with their research interests.

Skills

Budget development

Grant proposal submission

Federal grant regulations

Budget justifications

Microsoft Excel

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Beacon Hill Staffing Group, LLC is hiring a Pre-Award Research Administrator to support faculty, PIs, and research teams through proposal development and grant submission. You will act as a trusted advisor on funding opportunities, sponsor requirements, and budget development in a fully remote environment.

The ideal candidate has 3+ years of pre-award experience with federal sponsors, in-depth knowledge of 2 CFR 200, and a track record of preparing detailed budgets and narrative components for