Remote Pre-Award Research Administrator

Beacon Hill Staffing Group, LLC; Annapolis (MD); Remote; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid leave programs

Job summary

Beacon Hill Staffing Group, LLC is seeking a Pre-Award Research Administrator to support faculty, PIs, and research teams through proposal development and grant submission. The role serves as a trusted advisor on funding opportunities, sponsor requirements, and compliance.

The position emphasizes collaboration, deadline-driven work, and remote capability, with experience in federally funded research highly valued.

Qualifications

• Bachelor's degree required.
• 3+ years of pre-award research administration experience within a university, academic medical center, or research institution.
• Experience preparing and submitting proposals to federal sponsors such as NIH, NSF, DoD, DOE, HRSA, or other government agencies.
• Strong knowledge of federal grant regulations, Uniform Guidance (2 CFR 200), and sponsor policies.
• Demonstrated experience developing complex grant budgets and budget justifications.
• Familiarity with electronic research administration systems and sponsor submission portals.
• Advanced proficiency in Microsoft Excel.
• Strong attention to detail and ability to manage multiple proposal deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work independently in a fully remote environment while supporting multiple stakeholders.

Responsibilities

• Partner with faculty and principal investigators to develop and submit competitive grant proposals.
• Review funding opportunity announcements and interpret sponsor guidelines and requirements.
• Prepare detailed proposal budgets and budget justifications.
• Advise investigators on allowable costs, effort commitments, and compliance requirements.
• Coordinate proposal submissions to federal, state, foundation, and private sponsors.
• Manage proposal timelines to ensure all internal and sponsor deadlines are met.
• Review applications for completeness, accuracy, and compliance with sponsor regulations and university policies.
• Assist with preparation of narrative components, biosketches, current and pending support documentation, and other proposal materials.
• Coordinate subrecipient documentation and collaborate with partnering institutions.
• Facilitate internal approval processes and routing of proposals.
• Provide guidance on federal regulations, sponsor policies, and institutional procedures.
• Serve as a liaison between faculty, department administrators, sponsored programs, and external funding agencies.
• Maintain proposal records and documentation within research administration systems.
• Monitor and communicate changes to sponsor requirements and funding policies.
• Support faculty in identifying new funding opportunities aligned with their research interests.

Skills

Grant budgeting

Federal regulations

Proposal submissions

Excel

Communication

Detail-oriented

Independent work

Education

Bachelor's degree

Tools

eRA/IRB systems

Job description

Beacon Hill Staffing Group, LLC is seeking a Pre-Award Research Administrator to support faculty, PIs, and research teams through proposal development and grant submission. The role serves as a trusted advisor on funding opportunities, sponsor requirements, and compliance.

The position emphasizes collaboration, deadline-driven work, and remote capability, with experience in federally funded research highly valued.