Remote PMO & Portfolio Operations Coordinator

Eliassen Group; Madison (WI); Remote; USD 66,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

Job summary

Eliassen Group is seeking a Project Coordinator for PMO & Portfolio Operations. Support portfolio governance, maintain project records, and assist with leadership updates in a primarily remote capacity.

The role involves coordinating OnePlan-based processes and leveraging Microsoft Power Platform to improve visibility and efficiency across ~130 active projects. The ideal candidate has 2+ years in PMO or portfolio coordination, strong organizational and communication skills, and familiarity with

Qualifications

• Bachelor's degree or equivalent professional experience.
• 2+ years supporting project management, PMO operations, project coordination, or portfolio administration.
• Experience with Microsoft Project, Smartsheet, Jira, OnePlan, or similar platforms.
• Proficiency with Microsoft 365 applications including Excel, PowerPoint, Teams, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to track commitments, follow up on action items, and drive accountability.
• Preferred: Exposure to OnePlan, Microsoft Power Platform, or Enterprise PPM systems.
• Preferred: Experience with portfolio reporting, project governance, or auditing activities.
• Preferred: Familiarity with Waterfall, Agile, or Hybrid methodologies.
• Preferred: Experience in technology, engineering, manufacturing, or semiconductor environments.

Responsibilities

• Serve as a primary administrator and coordinator for the PMO project portfolio.
• Support portfolio tracking and governance processes across approximately 130 active projects.
• Maintain project records, documentation, schedules, dashboards, and reporting artifacts.
• Ensure project data is accurate, complete, and aligned with PMO standards.
• Assist with portfolio reviews, reporting cycles, and leadership updates.
• Support OnePlan, the organization's Enterprise Project Portfolio Management (PPM) platform built on Microsoft Power Platform and Microsoft 365.
• Assist project teams with project setup, data maintenance, status updates, and system administration activities.
• Generate reports, dashboards, and portfolio insights for PMO leadership.
• Troubleshoot user questions and coordinate enhancement requests as needed.
• Leverage Microsoft-based project management tools and processes to improve efficiency and visibility.
• Conduct regular project audits to validate schedule accuracy, status reporting consistency, risk and issue tracking, project metadata completeness, and governance compliance.
• Identify data discrepancies and work with Project Managers to resolve issues.
• Monitor adherence to PMO standards, processes, and reporting requirements.
• Support governance reviews and portfolio health assessments.
• Coordinate project lifecycle surveys and feedback initiatives.
• Manage post-project surveys to capture stakeholder feedback on scope clarity, execution effectiveness, collaboration, delivery outcomes, and satisfaction.
• Consolidate survey results and provide reporting and recommendations to PMO leadership.
• Support continuous improvement initiatives across the project portfolio.
• Schedule and coordinate project, portfolio, and PMO meetings.
• Partner with PMO leadership to manage calendars, agendas, materials, and follow-up activities.
• Attend meetings to capture notes, decisions, risks, and action items, and track completion.
• Support Project Managers with administration, planning, status reporting, milestone tracking, and deliverable management.
• Facilitate communication across multiple project teams and stakeholders.

Skills

Microsoft Project

Smartsheet

Jira

OnePlan

Microsoft 365

Organizational Skills

Communication

Education

Bachelor's degree or equivalent

Tools

OnePlan

Microsoft Power Platform

Microsoft 365

Job description

Eliassen Group is seeking a Project Coordinator for PMO & Portfolio Operations. Support portfolio governance, maintain project records, and assist with leadership updates in a primarily remote capacity.

The role involves coordinating OnePlan-based processes and leveraging Microsoft Power Platform to improve visibility and efficiency across ~130 active projects. The ideal candidate has 2+ years in PMO or portfolio coordination, strong organizational and communication skills, and familiarity with