Remote PMO Portfolio Coordinator | 130+ Projects

Eliassen Group; San Juan (PR); Remote; USD 66,000 - 76,000; Full time

Job summary

Eliassen Group is seeking a Project Coordinator for PMO & Portfolio Operations to support governance, planning, and reporting across a broad portfolio. This role emphasizes accuracy, process adherence, and timely communication with PMO leadership.

You will work with enterprise tools like OnePlan and Microsoft Power Platform in a fast-paced, remote-enabled environment. Ideal candidates have 2+ years in PMO or portfolio support, strong organizational skills, and proficiency in Microsoft Project,

Qualifications

• 2+ years supporting PMO operations or portfolio administration.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with tools such as Microsoft Project, Smartsheet, Jira, OnePlan, or similar platforms.
• Proficiency with Microsoft 365 applications including Excel, PowerPoint, Teams, Word, and Outlook.
• Strong written and verbal communication skills.
• Experience in enterprise PMO or portfolio management preferred.

Responsibilities

• Serve as a primary administrator and coordinator for the PMO project portfolio.
• Support portfolio tracking and governance processes across approximately 130 active projects.
• Maintain project records, documentation, schedules, dashboards, and reporting artifacts.
• Ensure project data is accurate, complete, and aligned with PMO standards.
• Assist with portfolio reviews, reporting cycles, and leadership updates.
• Support OnePlan, the organization’s Enterprise Project Portfolio Management platform built on Microsoft Power Platform and Microsoft 365.
• Assist project teams with project setup, data maintenance, status updates, and system administration activities.
• Generate reports, dashboards, and portfolio insights for PMO leadership.
• Troubleshoot user questions and coordinate enhancement requests as needed.
• Leverage Microsoft-based project management tools and processes to improve efficiency and visibility.
• Conduct regular project audits to validate schedule accuracy, status reporting consistency, risk and issue tracking, project metadata completeness, and governance compliance.
• Identify data discrepancies and work with Project Managers to resolve issues.
• Monitor adherence to PMO standards, processes, and reporting requirements.
• Support governance reviews and portfolio health assessments.
• Coordinate project lifecycle surveys and feedback initiatives.
• Manage post-project surveys to capture stakeholder feedback on scope clarity, execution effectiveness, collaboration, delivery outcomes, and satisfaction.
• Consolidate survey results and provide reporting and recommendations to PMO leadership.
• Support continuous improvement initiatives across the project portfolio.
• Schedule and coordinate project, portfolio, and PMO meetings.
• Partner with PMO leadership to manage calendars, agendas, materials, and follow-up activities.
• Attend meetings to capture notes, decisions, risks, and action items, and track completion.
• Support Project Managers with administration, planning, status reporting, milestone tracking, and deliverable management.
• Facilitate communication across multiple project teams and stakeholders.

Skills

PMO operations

Portfolio coordination

Governance processes

Multi-project tracking

Excellent communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Project

Smartsheet

Jira

OnePlan

Microsoft 365

Job description

Eliassen Group is seeking a Project Coordinator for PMO & Portfolio Operations to support governance, planning, and reporting across a broad portfolio. This role emphasizes accuracy, process adherence, and timely communication with PMO leadership.

You will work with enterprise tools like OnePlan and Microsoft Power Platform in a fast-paced, remote-enabled environment. Ideal candidates have 2+ years in PMO or portfolio support, strong organizational skills, and proficiency in Microsoft Project,