Senior Payroll Specialist

Chipton-Ross, Inc.; Los Angeles (CA); Remote; USD 90,000 - 130,000; Full time

Job summary

Chipton-Ross, Inc. is seeking a Senior Payroll Specialist for a remote contract opportunity. The role covers multi-state and global payroll processing, audit support, and collaboration with system programmers to resolve payroll issues.

The ideal candidate has 10–14 years of experience, strong knowledge of tax laws, internal controls, and proficiency with ADP, Workday or Deltek systems. This position requires attention to detail and leadership of junior staff.

Qualifications

• 10–14 years of multi-state payroll experience.
• Knowledge of internal controls and process documentation.
• Ability to identify and resolve payroll system issues.
• Experience supporting auditors and regulatory inquiries.
• Experience supporting development of payroll systems and tools.
• Analytical data collection, organization, and reporting.
• Handling confidential information in a compliant manner.
• Knowledge of US federal/state and international tax requirements.

Responsibilities

• Prepares company payroll, reviews timesheets, and reconciles discrepancies for multi-state and global payroll.
• Acts as payroll SME; audits and resolves processing issues and responds to inquiries.
• Collaborates to develop and implement compensation and benefit programs and resolves system issues.
• Researches regulatory requirements and resolves tax, wage/hour issues.
• Calculates and documents payroll transactions, including manual inputs.
• Performs internal audits and responds to external regulatory inquiries.
• Ensures payroll reporting complies with policy, GAAP, and IRS regulations.
• Completes monthly General Ledger reconciliations.
• Supports yearly tax filing and related reconciliations.
• Leads and mentors junior Payroll Specialists.
• Enters transactions and journals into accounting/timekeeping/payroll systems.

Skills

Analytical skills

Payroll processing

Internal controls

Data analysis

VLOOKUPs

Pivot tables

Communication

Auditing

Confidential data handling

Education

Bachelor's degree

Master's degree / equivalent experience

Tools

ADP Payroll

Workday

Deltek CostPoint

Deltek Time & Expense

Shop Floor Time

Job description

Chipton-Ross is seeking a Senior Payroll Specialist for a remote contract opportunity.

BASIC QUALIFICATIONS (REQUIRED SKILLS/EXPERIENCE):

• 10 to 14 years' experience preparing multi-state company
• Knowledge of how to implement/maintain/document effective internal controls and processes to ensure system integrity and compliance with accounting system requirements and company internal control guidelines and requirements.
• Ability to identify and resolve accounting system issues.
• Ability to support internal/external auditors and provide assistance regarding implementation and problem resolution.
• Ability to support development and deployment of accounting systems and tools.

Analytical Skills:

• Ability to collect, organize, and analyze data; summarize findings; develop conclusions and recommendations from appropriate data sources.

Handling Confidential & Proprietary Information: Skill and ability to work with sensitive information, safeguarding confidential information and working with it dispassionately.

Tax laws and codes:

• Knowledge of tax laws and codes applicable to US state and federal jurisdictions as well as international jurisdictions.
• Develops and uses collaborative relationships to facilitate the accomplishment of work goals.

Communication:

• Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

• Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or develops appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences.
• Knowledge and understanding of pivot tables and vlookups.

POSITION RESPONSIBILITIES:

• Prepares company payroll, reviews and validates timesheets and employee status changes; reconciles discrepancies for both multistate and global payroll leveraging multiple systems.
• Functions as subject matter expert in payroll processing for both multistate and global payroll. Audits, reconciles, and resolves payroll processing and responds to employee payroll inquiries.
• Collaborates with system programmers and stakeholders to develop and implement compensation and benefit programs, updates and reconcile company payroll system issues.
• Researches and interprets federal and state regulatory requirements and resolves tax, withholding, garnishment, and wage/hour issues for payroll processing.
• Calculates and documents payroll transactions which may include manual payroll inputs.
• Performs internal audits and responds to external auditing and regulatory inquiries.
• Verifies payroll reporting and payments are compliant with company policy, generally accepted accounting principles and federal, state and IRS regulations.
• Completes monthly General Ledger account reconciliations
• Support yearly tax filing and the Labor to GL reconciliation as required for the yearly Incurred Cost Submission.
• Identifies records for retention.
• Leads and mentors junior level Payroll Specialists.
• Enters transactions and journal entries into the accounting, timekeeping, and payroll systems.

PREFERRED QUALIFICATIONS (DESIRED SKILLS/EXPERIENCE):

• Experience working for a government contractor.
• Experience with ADP payroll processing.
• experience using HRMS systems, such as Workday or similar systems.
• Experience using Deltek systems, such as Shop Floor Time, Time and Expense, and CostPoint

REQUIRED EDUCATION:

• Accredited bachelor's degree; or 8-12 years related experience with a master's degree; or comparable combination of education and experience.

WORK HOURS:

• Full-Time
• 9/80 work schedule
• 1st Shift RMT