Remote Payroll Specialist - ADP & Compliance Reporting

Vituity; Sacramento, Northern (CA, KY); Hybrid; USD 73,755,000 - 92,208,000; Full time

Benefits offered by this job

Health plan options

Dental & Vision coverage

401(k) with company match

Paid time off

Job summary

Vituity is seeking a Payroll Specialist to join our remote team nationwide. The role focuses on accurate payroll data entry in ADP, coordinating with medical directors and HR, and ensuring timely payroll processing and reporting.

Ideal candidates have 2–3 years payroll or accounting experience, a bachelor’s degree preferred, and strong Excel/Office skills to support audits, reconciliations, and insights for leadership.

Qualifications

• 2-3 years of payroll or accounting experience required.
• Bachelor’s degree in related field is preferred.
• General knowledge of Payroll and Accounting principles.
• Knowledge of specific policies, standards, procedures, and practices pertaining to the assigned function.
• Knowledge of math principles.
• Good PC skills, including proficiency in Microsoft Office and good working knowledge of Microsoft Excel.
• Demonstrated self-learner who can work with minimal supervision and wants to be a member of a dynamic team.
• Ability to demonstrate effective customer service techniques.
• Excellent customer service and detail oriented.
• Ability to demonstrate data collection, assimilation, and reconciliation skills.
• Ability to multitask and work well under pressure.

Responsibilities

• Compile, compute, and input payroll data into ADP payroll system in an accurate and timely manner.
• Coordinate with the medical directors, managers, and physicians to receive the payroll-required information.
• Coordinate with Recruiting, HR, and Benefits departments to ensure all payroll information is accurate and received in a timely fashion.
• Prepare pay by verifying time records; calculating and producing checks or electronic transfers; calculating and producing quarterly incentive bonuses.
• Validate payroll information to ensure accuracy and reasonableness.
• Balance and confirm all entries on Payroll Preview reports to ensure accurate pay.
• Fulfill wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings.
• Verify compliance with federal and state payroll requirements; stay current with changes in the law.
• Assist with reconciling items and site-based financial questions as they pertain to payroll production.
• Assist in monthly reconciliation and yearly audit of payroll related accounts.
• Create regular or ad hoc report for CEP leadership and MA management.
• Monitor and respond to inquiries via ticketing system, answer phone calls to department, and assist with delegation of tickets during preassigned times.
• Assist Site Medical Directors with bonus and surplus calculations and any ad hoc reporting.
• Assist with audits of internal records, workers compensation, tax filings, and related documentation.
• Help create finance-related service level agreements with various MedAmerica departments.
• Compare actual performance to service level agreement and provide recommendations for improvements.
• Actively participate in Payroll and HRIS system updates and testing.
• Assist IS&T with third party payroll system implementations and upgrades.
• Ensure that the Payroll database contains updated and accurate information.
• Maintain electronic copies of all the payroll changes.
• Maintain complete records of all the payroll transactions.
• Maintain and review online schedule info to reflect correct hours worked and paid.
• Complete written and verbal Verification of Employments.
• Assist in the overall development of the Payroll / Finance department through suggestions for improvement.
• Participate in departmental meetings and provide feedback on projects that increase overall efficiency of the department.
• Provide Payroll history data/records to employees as requested.

Skills

Payroll processing

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Office

Job description

Vituity is seeking a Payroll Specialist to join our remote team nationwide. The role focuses on accurate payroll data entry in ADP, coordinating with medical directors and HR, and ensuring timely payroll processing and reporting.

Ideal candidates have 2–3 years payroll or accounting experience, a bachelor’s degree preferred, and strong Excel/Office skills to support audits, reconciliations, and insights for leadership.