Remote Partnerships Operations Coordinator

Fuller Theological; Pasadena (CA); On-site; USD 42,000 - 49,000; Full time

Job summary

Fuller Theological Seminary in Pasadena, CA seeks a Partnerships Administrative Assistant to support TENx10 Partnerships. This full-time, non-exempt role provides essential team administration, coordinates systems and logistics, and delivers direct support to the Director of Partner Strategy.

You will manage calendars, onboarding, travel and expense processes, maintain partner records, coordinate events, and prepare materials. A degree is preferred; 3+ years in admin or nonprofit work is ideal.

Qualifications

• Associate's or bachelor's degree preferred, or an equivalent combination of education and relevant experience.
• Three or more years of administrative, operations, executive support, or related experience; nonprofit or ministry experience is preferred.
• Excellent written and verbal communication skills with a service-oriented, collaborative approach.

Responsibilities

• Coordinate team meetings, including scheduling, agendas, materials, notes, and follow-up on action items.
• Maintain shared calendars, team files, standard operating procedures, contact lists, and other administrative resources.
• Support team onboarding, purchasing, expense processing, reporting, and cross-functional administrative coordination.
• Maintain accurate partner records, contact information, activity notes, and opportunity data in the CRM.
• Coordinate partner onboarding, scheduling, resource fulfillment, and routine administrative communication.
• Track requests, commitments, deadlines, and follow-up items to help ensure a responsive and consistent partner experience.
• Coordinate invite lists for partner events and convenings.
• Liaise with internal teams, venues, vendors, and participants to keep event details organized and on schedule.
• Maintain event records, support post-event follow-up, and identify administrative improvements for future gatherings.
• Prepare documents, presentations, reports, and other materials in support of Partnerships team priorities.
• Maintain orderly digital records and administrative systems (within TENx10 tech stack).
• Manage calendar coordination, meeting preparation, event arrangements, event logistics, and expense reporting for the Director.
• Support communications efforts via Monday.com and email to streamline responses, follow-up, and coordination of partner initiatives.

Skills

Organization

Detail-oriented

Communication skills

CRM experience

Google Workspace

Expense reporting systems

Education

Bachelor's degree preferred

Tools

CRM

Google Workspace

Job description

Fuller Theological Seminary in Pasadena, CA seeks a Partnerships Administrative Assistant to support TENx10 Partnerships. This full-time, non-exempt role provides essential team administration, coordinates systems and logistics, and delivers direct support to the Director of Partner Strategy.

You will manage calendars, onboarding, travel and expense processes, maintain partner records, coordinate events, and prepare materials. A degree is preferred; 3+ years in admin or nonprofit work is ideal.