Remote Part-Time Weekend Scheduling Coordinator

Trove Home Care; Charlottesville (VA); On-site; USD 32,000 - 34,000; Part time

Job summary

Trove Home Care in Virginia is seeking a proactive Part-Time On-Call Scheduling Coordinator to support our on-call team. The role focuses on rotating weekend coverage, typically 4–8 hours per weekend, with additional holidays and vacation coverage as needed.

Candidates must reside in Charlottesville, Williamsburg, or Richmond, VA, and will work remotely while coordinating caregiver coverage, responding to after-hours needs, and maintaining precise scheduling records in WellSky, with HIPAA

Qualifications

• High school diploma or GED required.
• 1–2 years of scheduling experience preferred, particularly in home care or healthcare.
• Experience with WellSky is highly desired.
• Working knowledge of HIPAA compliance procedures.
• Strong communication and problem-solving skills.
• Ability to work independently and make timely, informed decisions.
• Strong organizational skills with excellent attention to detail.
• Comfortable communicating by phone and text with caregivers, clients, and families.
• Proficient with computers and smartphones with access to reliable internet.
• Ability to multitask and remain professional when handling scheduling needs.

Responsibilities

• Respond to caregiver call-offs, scheduling conflicts, and urgent after-hours needs in a timely manner.
• Coordinate caregiver coverage using our scheduling system and by contacting available caregivers.
• Monitor caregiver shift notifications, including clock-ins and clock-outs.
• Communicate professionally with caregivers, clients, families, and Trove team regarding scheduling changes.
• Document conversations, scheduling changes, and necessary follow-up within WellSky.
• Provide additional on-call coverage during team vacations and planned absences.
• Follow established company policies and escalation procedures when handling after-hours situations.

Skills

Scheduling

Communication

Problem solving

Independent work

Education

High school diploma or GED

Tools

WellSky

Job description

Trove Home Care in Virginia is seeking a proactive Part-Time On-Call Scheduling Coordinator to support our on-call team. The role focuses on rotating weekend coverage, typically 4–8 hours per weekend, with additional holidays and vacation coverage as needed.

Candidates must reside in Charlottesville, Williamsburg, or Richmond, VA, and will work remotely while coordinating caregiver coverage, responding to after-hours needs, and maintaining precise scheduling records in WellSky, with HIPAA