Remote Part-Time Operations & Recruiting Coordinator

MATRIX SYSTEMS & TECHNOLOGIES INC; United States; Remoto; USD 25.000 - 41.000; Tempo parcial

Resumo da vaga

Matrix Systems and Technologies (MSTi) is seeking a highly organized, remote, part-time Back Office Operations & Recruiting Coordinator to provide administrative, recruiting, and operational support. The role starts part-time with potential to increase hours as the company grows.

The candidate will manage emails, post jobs, screen applicants, coordinate interviews, maintain records, and support management. Remote work requires independence and reliability.

Qualificações

• Experience in administrative support, recruiting coordination, or operations.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and remotely.
• Proficiency with Microsoft Outlook, Word, Excel, and Teams.
• Familiarity with online job boards and recruitment platforms.
• Strong time-management and prioritization skills.
• Ability to maintain confidentiality of business and employee information.
• Reliable internet access and consistent availability during agreed hours.
• Dependable, proactive, and responsive to management requests.

Responsabilidades

• Monitor and manage designated company email accounts.
• Review inquiries and respond to routine questions.
• Identify urgent matters and escalate to management.
• Track pending emails, follow-ups, action items.
• Draft professional emails and letters.
• Schedule meetings and maintain calendars.
• Maintain organized electronic files and records.
• Publish and manage job postings on recruiting platforms.
• Review resumes and screen candidates.
• Coordinate interviews between candidates and managers.
• Maintain recruiting trackers and candidate databases.
• Follow up on interview status and required docs.
• Identify candidates for IT, government contracting, and services.
• Support recruiting for current and upcoming contracts.
• Provide ongoing administrative support to MSTi management.
• Organize company records, contracts and files.
• Maintain trackers and status reports.
• Monitor deadlines and requirements.
• Coordinate communications with employees, contractors, vendors.
• Assist onboarding and timesheet reminders.
• Support proposals and contract opportunities.
• Track proposal submission dates and deadlines.
• Collect resumes, certifications, and docs.
• Assist with related follow-ups.
• Assist with special projects and process improvements.
• Provide recruiting and business development support.
• Adapt to changing priorities.
• Other duties as assigned.

Conhecimentos

Administrative support

Recruiting coordination

Office management

Remote work

Time management

Confidentiality

Independent work

Written & verbal communication

Communication

Ferramentas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Descrição da vaga

Matrix Systems and Technologies (MSTi) is seeking a highly organized, remote, part-time Back Office Operations & Recruiting Coordinator to provide administrative, recruiting, and operational support. The role starts part-time with potential to increase hours as the company grows.

The candidate will manage emails, post jobs, screen applicants, coordinate interviews, maintain records, and support management. Remote work requires independence and reliability.