Remote Admin & Recruiting Coordinator (Part-Time)

Matrix Systems & Technologies; United States; Remote; USD 25.000 - 39.000; Teilzeit

Zusammenfassung

Matrix Systems and Technologies (MSTi) is seeking a highly organized, dependable, and self-motivated Part-Time Back Office Operations & Recruiting Coordinator to provide remote administrative, recruiting, and operational support.

This role starts part-time with potential to increase hours as the company grows, handling emails, posting jobs, coordinating recruitment, maintaining records, and supporting management from a remote setting.

Qualifikationen

• Previous experience in administrative support, recruiting coordination, office management, or business operations.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and efficiently in a remote environment.
• Proficiency in Microsoft Outlook, Word, Excel, and Teams.
• Familiarity with online job boards and recruitment platforms.
• Strong time-management skills and the ability to prioritize assignments.
• Ability to maintain confidentiality when handling business and employee information.
• Reliable internet access and the ability to communicate consistently during agreed-upon working hours.
• Dependable, proactive, and responsive to management requests.

Aufgaben

• Monitor, organize, and manage designated company email accounts.
• Review incoming correspondence and respond to routine business inquiries.
• Identify and escape urgent or time-sensitive matters to management.
• Track pending emails, follow-ups, and outstanding action items.
• Draft professional emails, letters, and other business correspondence.
• Assist with scheduling meetings, coordinating appointments, and maintaining calendars.
• Maintain organized electronic files and company documentation.
• Prepare, publish, and manage job postings on LinkedIn, Indeed, and other recruiting platforms.
• Review incoming resumes and applications to identify qualified candidates.
• Conduct initial candidate outreach and preliminary screenings.
• Coordinate interviews between candidates and hiring managers.
• Maintain organized recruiting trackers and candidate databases.
• Follow up with applicants regarding interview schedules, application status, and required documentation.
• Assist with identifying candidates for IT consulting, government contracting, and professional services positions.
• Support recruiting efforts for current and upcoming contract opportunities.
• Provide ongoing administrative support to the MSTi management team.
• Assist with organizing company records, documents, contracts, and internal files.
• Maintain spreadsheets, trackers, and status reports.
• Monitor administrative deadlines and outstanding business requirements.
• Coordinate routine communication with employees, contractors, vendors, and business partners.
• Assist with employee and contractor onboarding documentation.
• Support timesheet reminders, documentation collection, and administrative follow-ups as needed.
• Assist with tracking government contracting opportunities and solicitations.
• Maintain organized proposal-related files and supporting documentation.
• Track important proposal submission dates and deadlines.
• Coordinate collection of resumes, certifications, and other required documents.
• Support administrative follow-ups associated with proposals and contract opportunities.
• Assist management with special projects and other operational tasks as assigned.
• Help improve administrative processes and internal organization.
• Provide additional recruiting, business development, and general office support as needed.
• Adapt to changing business priorities and company requirements.

Jobbeschreibung

Matrix Systems and Technologies (MSTi) is seeking a highly organized, dependable, and self-motivated Part-Time Back Office Operations & Recruiting Coordinator to provide remote administrative, recruiting, and operational support.

This role starts part-time with potential to increase hours as the company grows, handling emails, posting jobs, coordinating recruitment, maintaining records, and supporting management from a remote setting.