Remote HR & Recruiting Admin Coordinator (Part-Time)

VTC Tech; Vermont; Hybrid; USD 17,000 - 24,000; Part time

Job summary

VTC Tech is seeking an HR & Recruiting Administrative Assistant to support recruiting and hiring processes, including candidate management, interview coordination, and hiring documentation. This role helps move candidates through the process and maintains accurate records.

The ideal candidate is highly organized, detail-oriented, independent, and capable of handling multiple candidates and administrative tasks, with strong English communication and professional email/phone skills.

Qualifications

• Excellent written and verbal English communication is required.
• Strong organizational and time management abilities are essential.
• Ability to manage multiple candidates and priorities simultaneously.
• High attention to detail and accuracy is necessary.
• Professional email and phone communication skills are expected.
• Ability to follow established processes and SOPs.
• Ability to work independently and proactively follow up on tasks.
• Maintain confidentiality when handling candidate and employee information.

Responsibilities

• Review incoming applications and resumes.
• Assist with initial candidate screening and organization.
• Categorize candidates by position and fit.
• Maintain candidate records and hiring stages in Monday.com.
• Upload and organize resumes, applications, interview materials, and documents.
• Ensure candidate records remain complete and up-to-date.
• Send interview invitations and schedule through Calendly.
• Coordinate second interviews with candidates and management.
• Follow up with candidates by email or phone as needed.
• Prepare candidate information and interview documentation.
• Assist with candidate summaries and hiring documentation.

Skills

English communication

Organizational skills

Multitasking

Attention to detail

Professional communication

SOP adherence

Independent work

Confidentiality

Tools

Monday.com

Calendly

Dropbox

Microsoft 365

Job description

VTC Tech is seeking an HR & Recruiting Administrative Assistant to support recruiting and hiring processes, including candidate management, interview coordination, and hiring documentation. This role helps move candidates through the process and maintains accurate records.

The ideal candidate is highly organized, detail-oriented, independent, and capable of handling multiple candidates and administrative tasks, with strong English communication and professional email/phone skills.