Remote Part-Time Bookkeeper & Ops Admin for SaaS

Qwoted; United States; Remote; USD 34,000 - 48,000; Full time

Job summary

Qwoted is seeking an experienced independent bookkeeper and administrator to work about 20 hours per week in a remote contract role based in the United States. You will split time between bookkeeping and operations administration, with some overlap into Eastern Time for check-ins.

Bookkeeping tasks include reconciling Stripe payouts, coding bills in BILL, managing accounts payable, and supporting month-end close with accruals.

Qualifications

• 3+ years of bookkeeping experience, SaaS or subscription businesses preferred.
• Proficient with QuickBooks Online; Stripe and BILL experience a plus.
• Familiar with accrual accounting and month-end close.
• Attention to detail and ability to handle confidential data.

Responsibilities

• Reconcile Stripe payouts and prepare categorized transaction files for review before journal entries are posted.
• Import and categorize corporate card transactions in Ramp and QuickBooks Online.
• Manage accounts payable in BILL, including coding bills and supporting foreign-currency vendor payments.
• Support month-end close: bank and card reconciliations, prepaid expense amortization, accruals, and contractor spend reclasses by department.
• Keep vendor records and supporting documentation organized and audit-ready.
• Coordinate employee and contractor onboarding and offboarding paperwork and checklists.
• Maintain vendor and contractor contract records, including renewal dates.
• Keep internal trackers, calendars, and shared drives current.
• Support general administration of the organization.

Skills

Bookkeeping

QuickBooks Online

Accounts Payable

Accrual Accounting

Vendor Management

Foreign currency payments

Communication

Data confidentiality

Tools

Ramp

DocuSign

ClickUp

Billing systems

Google Workspace

Job description

Qwoted is seeking an experienced independent bookkeeper and administrator to work about 20 hours per week in a remote contract role based in the United States. You will split time between bookkeeping and operations administration, with some overlap into Eastern Time for check-ins.

Bookkeeping tasks include reconciling Stripe payouts, coding bills in BILL, managing accounts payable, and supporting month-end close with accruals.