Remote Outpatient Scheduling Specialist

WVU Medicine Berkeley and Jefferson Medical Centers; Martinsburg (WV); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Remote work after training

Job summary

WVU Medicine Berkeley Medical Center and Jefferson Medical Centers are seeking a Centralized Scheduler to manage scheduling, registration, and patient communications for ambulatory clinics. This role emphasizes accurate entering of patient data, verification of insurance and orders, and timely handling of changes and follow-ups.

The position supports a 40-hour work week, with work hours on-site initially and remote alignment after training.

Qualifications

• High School diploma or equivalent.
• State criminal background check and Federal (if applicable), as required for regulated areas.

Responsibilities

• Checks in and Checks out patients in accordance with Scheduling/Registration guidelines, with the ability to prioritize according to the patient’s needs.
• Obtain and verify patient guarantor information a minimum of once a year to ensure that the patient record is up-to-date. If a referral or authorization is needed we generate the referral at this time.
• Schedules and registers patients/customers based on scheduling guidelines and medical appropriateness within the appropriate clinic.
• Assures upon check out all follow up appointments & testing are coordinated with the patient.
• Obtaining and collecting all necessary information from the patient/customer to schedule and register the patient for an appointment.
• Identifies and communicates need for scheduling modifications and development.
• Notifying appropriate personnel of any scheduling change due to patient cancellation in a timely fashion.
• Receives and responds to patient and staff needs and complaints appropriately within the realm of the “patient care” environment, involving department supervisors and patient representatives as needed.
• Consults with referring physician’s office to ensure written and/or electronic orders exist and obtain them as needed.
• Responsible for collecting all time of service payments and copayments for patients in the check-in or check-out process.
• Upon end of day, responsible for reconciling cash drawer and all contents. Responsible for reporting any discrepancies within the cash drawer to the Supervisor or Manager.
• Responsible for collecting all signatures on waivers for managed care at the point of check in.
• Completes Workques as needed in a timely fashion along with daily tasks according to the scheduling area working in.
• Responds to all patient communication in a timely manner.

Skills

Communication skills

Customer service

EPIC

Education

High School diploma or equivalent

Tools

EPIC

Job description

WVU Medicine Berkeley Medical Center and Jefferson Medical Centers are seeking a Centralized Scheduler to manage scheduling, registration, and patient communications for ambulatory clinics. This role emphasizes accurate entering of patient data, verification of insurance and orders, and timely handling of changes and follow-ups.

The position supports a 40-hour work week, with work hours on-site initially and remote alignment after training.