Remote Operations Manager — Government Grants

American Heart Association; Des Moines (IA); On-site; USD 68,000 - 88,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Retirement plan with employer match

Tuition assistance

Paid time off

Job summary

The American Heart Association is seeking an Operations Manager, Government Grants to coordinate government grant activities across the OFP team. This full-time, remote position supports PIs and implementation teams through the grant lifecycle and emphasizes budget, compliance, and reporting duties.

Reporting to the National Government Funding Director, you will help with expense review, subrecipient coordination, and documentation control while leveraging Heart U and other resources to support

Qualifications

• Bachelor's degree or equivalent work experience.
• Minimum 3 years of relevant experience.
• Understanding of financial systems, journal entries, and expense management.
• Knowledge of OMB Uniform Guidance and NIH policies.
• Familiarity with federal grantors such as CDC, HRSA, and NIH.
• Experience with project management in compliance with federal and state regulations.

Responsibilities

• Review expenses and invoices with project leads for accuracy and timely submission.
• Handle prior approval requests and compliance coordination with Finance, Legal, or OFP.
• Support budget planning, monitoring, forecasting, and revisions with finance teams.
• Assist with personnel allocations, salary distribution, and effort-related documentation.
• Coordinate documentation for contractors and subrecipients and monitor deliverables.
• Draft and track project communications, milestones, and reporting requirements.
• Assist with cost transfers and reallocations ensuring approvals and documentation.
• Maintain audit-ready project files and support closeout activities.
• Perform other duties as assigned.

Skills

Budget planning

Financial systems

Project management

OMB Uniform Guidance

NIH policies

Education

Bachelor's degree or equivalent work experience

Job description

The American Heart Association is seeking an Operations Manager, Government Grants to coordinate government grant activities across the OFP team. This full-time, remote position supports PIs and implementation teams through the grant lifecycle and emphasizes budget, compliance, and reporting duties.

Reporting to the National Government Funding Director, you will help with expense review, subrecipient coordination, and documentation control while leveraging Heart U and other resources to support