Remote Operations Manager - Government Grants Impact

American Heart Association; Greensboro (NC); On-site; USD 68,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, vision

Employer retirement match

Wellness programs

Telemedicine

PTO 16 days + holidays

Job summary

The American Heart Association is seeking an Operations Manager, Government Grants for our Office of Funded Programs (OFP) Team. This full-time, grant-funded role offers flexible, home-based work with potential extension beyond current funding through July 31, 2027.

Reporting to the National Government Funding Director, you will provide operational coordination and support to Principal Investigators and implementation teams across the grant lifecycle, including budget planning, documentation,

Qualifications

• Bachelor's degree or equivalent work experience.
• At least 3 years of relevant experience.
• Understanding of financial systems, journal entries, and expense management, including budget development.
• Understanding of OMB Uniform Guidance and NIH policies.
• Familiarity with federal grantors such as CDC, HRSA, and NIH
• Experience in project management in compliance with federal and state regulations.

Responsibilities

• Expense Review: Partner with project leads to ensure expenses and invoices are accurately completed, reviewed, approved, and submitted promptly.
• Prior Approval Requests & Compliance: Identify project activities that may require prior approval or a waiver under the specific award terms, coordinate with Finance, Legal, or OFP partner to confirm requirements, and support preparation, routing, and tracking of related documentation.
• Budget Planning and Monitoring: Support project budget planning, monitoring, and forecasting to align resources with project needs, funding requirements, and federal cost principles. Coordinate budget revision requests, draft supporting justifications, track approvals, and partner with the appropriate finance teams on formal budget adjustments.
• Personnel and Compensation Documentation: Support review of personnel allocations, salary distribution documentation, and effort-related materials to help ensure charges are aligned with approved project activities and available supporting documentation, in partnership with Finance, HR, and OFP.
• Subrecipient and Contractor Coordination: Coordinate operational documentation for contractors and subrecipients, support completion of required forms, track approvals in applicable systems, collect deliverable (e.g., Optimus) and invoice support, and assist with subrecipient monitoring activities.
• Communication, Reporting, and Deliverable Tracking: Draft or compile responses for internal review and approval, maintain project-level communication logs, and collaborate with program teams to track milestones, deliverables, reporting requirements, and related follow-up actions.
• Cost Transfers and Expense Reallocations: Support documentation, routing, and tracking of cost transfer or expense reallocation requests; confirm that required approvals are obtained; and elevate allowability, timeliness, or documentation questions to Finance or OFP.
• Records Management and Closeout Support: Maintain organized, audit-ready project files, including approvals, communications, deliverable evidence, invoices, budget documentation, and closeout materials; support final documentation reconciliation, records retention, and project closeout activities.

Skills

Financial systems

OMB Uniform Guidance

NIH policies

Grants management

Project management

Education

Bachelor's degree or equivalent

Job description

The American Heart Association is seeking an Operations Manager, Government Grants for our Office of Funded Programs (OFP) Team. This full-time, grant-funded role offers flexible, home-based work with potential extension beyond current funding through July 31, 2027.

Reporting to the National Government Funding Director, you will provide operational coordination and support to Principal Investigators and implementation teams across the grant lifecycle, including budget planning, documentation,