Remote Operations & Finance Specialist (Nonprofit)

MS Center; Westminster (CO); Hybrid; USD 32,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Holidays

Health insurance (partial)

Retirement plan match

Flexible spending account

Cell phone stipend

Remote work opportunities

Job summary

The Rocky Mountain Multiple Sclerosis Center (RMMSC) seeks an Operations and Finance Coordinator to provide essential operational, finance, and administrative support across RMMSC activities. The role requires coordinating programs, events, HR tasks, and accounting functions in a hybrid Westminster-based setup.

Reporting to the CEO, you will handle calendar management, vendor/payables, receivables, donor data, and staff records while supporting fundraising events and community programs for

Qualifications

• Strong verbal and written communication skills.
• Experience handling accounting clerical tasks preferred.
• Proficient in Microsoft Excel and Word.
• Attention to detail and integrity with confidential data.
• One year or more experience handling accounting clerical tasks preferred.

Responsibilities

• Support programs and events, including seminars and conferences.
• Assist CEO and leadership with calendar management and communications.
• Handle HR tasks, benefits, background checks, and timekeeping.
• Process accounts payable/receivable and reimbursements.
• Prepare staff data for board meetings.
• General office management and front desk duties.

Skills

Excel proficiency

Accounting

Administrative support

Communication skills

Attention to detail

Time management

Driver's license

Education

Bachelor's degree

Tools

QuickBooks Desktop

Job description

Home » Posts » Finance and Operations Coordinator

The Rocky Mountain Multiple Sclerosis Center (“RMMSC”) is a patient- and family-centered nonprofit organization that provides a comprehensive and integrated wellness approach to MS and related diseases, life-changing support services, education programming, and cutting-edge research.

Position: Operations and Finance Coordinator

Reports To : CEO

Status : Non-exempt, hourly, full-time

Organizational Summary: The Rocky Mountain Multiple Sclerosis Center (“RMMSC”) is a patient- and family-centered nonprofit organization that provides a comprehensive and integrated wellness approach to MS and related diseases, life-changing support services, educational programming, and cutting-edge research.

Position Summary : The Operations and Finance Coordinator provides essential operational, , finance and administrative support to all areas of RMMSC operations.

Core Responsibilities :

Program and Event Support :

• Provide operational support to various community-based programs and services, including education seminars and conferences, hydrotherapy, and other efforts which support individuals living with MS and their families.
• Assist in coordinating move-in, move-out, cleaning and maintenance needs associated with on-site intern housing.
• Support event/development team around events such as the MS Walk, RMMSC Gala, etc.

Operations Support :

• Provide administrative support to the CEO and senior leadership team, including calendar and communications assistance and meeting planning.
• Human Resources and Employee Benefits support, including benefits administration, background checks, license verifications, and managing employee time-keeping system.
• Along with benefits consultant, manage employee open enrollment process and benefits onboarding and separation needs.
• Compile staff data to create activity matrix for board meetings.
• General office management: supply orders, telephones, mail, visitors, and other front-desk office duties.

Accounting Support :

• Accounts payable: responsible for vendor invoice tracking and paying bills, including related contact with vendors. Keeps vendor data current and accurate.
• Accounts receivable: posts invoices and cash receipts. Keeps client and donor data accurate and current.
• Monthly processing of staff credit cards and expense reimbursement requests.
• Monthly reconciliation of donations to fundraising database.

Knowledge and Skills:

• Self-motivated. Creative problem solver. Experienced in juggling multiple priorities and deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• Strong judgment. Ability to analyze situations appropriately and recommend effective courses of action.
• Proficiency with Microsoft Excel and Word
• Impeccable integrity, including the ability to work independently with confidential data.
• A fondness for working with numbers, including meticulous attention to detail and accuracy.
• One year or more experience handling accounting clerical tasks is preferred.
• Some experience with QuickBooks desktop software is preferred.
• Ability to attend occasional evening and weekend events.
• Ability to travel locally for events and errands. Must have access to a vehicle and maintain a driver’s license and insurance.

Compensation and Benefits : The pay range for this position is $23 to $25 per hour, commensurate with experience. Benefits include a generous paid time off plan, 12 paid holidays, partially paid health, dental and vision insurance, a retirement plan with up to 3% employer match, flexible spending account plan, monthly cell phone stipend, and remote work opportunities.

Work Environment : We have a hybrid office and remote working environment with a standard 5-day per week schedule. One to two days of work per week in our Westminster office is required. Occasional evening and weekend attendance at programs or events will be required.

To Apply : Please email Gina Hensrud, CEO, at [e-mail] with the subject line “Operations and Finance Coordinator Position.” Please submit resume, cover letter, and a list of references. Please note that incomplete applications will not be considered .

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In "InforMS: Summer 2024"

A Note from the MS Center:

The material presented throughout this site is for informational purposes only and should not be considered a substitute for medical advice. We encourage patients to be informed about their condition and treatment options. Patients should always consult their own physician before altering or commencing any course of treatment.

Rocky Mountain MS Center
at University of Colorado

General: [phone]
Appointments: [phone] Ext. 4
Medical Records: [phone]

Front Desk: [phone]

Mailing Addresses

Nonprofit Offices & KADEP

(Donations, InforMS Magazine, MS ID Cards)

Rocky Mountain MS Center
at University of Colorado

(Medical records, clinical and research teams)

The Rocky Mountain MS Center is a 501(c)(3) Charitable Organization, Federal ID number 84-0795455. We are proud to regularly receive top ratings from leading independent charity evaluation agencies, including Candid and Charity Navigator .