Operations and Finance Coordinator

Colorado Nonprofit Association; Westminster (CO); Hybrid; USD 42,000 - 65,000; Full time

Job summary

The Rocky Mountain Multiple Sclerosis Center (RMMSC) is a patient- and family-centered nonprofit providing integrated wellness, support services, education, and research. The Operations and Finance Coordinator supports operational, finance, and administrative functions across RMMSC.

Responsibilities include program and event support, HR and benefits coordination, accounting tasks, and front-desk duties. The role requires strong communication, attention to detail, and the ability to travel

Qualifications

• No specific degree required; accounting clerical experience preferred.
• Ability to travel locally for events and deadlines.
• Proficiency with Microsoft Excel and Word; QuickBooks experience preferred.

Responsibilities

• Provide administrative support to the CEO and senior leadership, including calendar and meeting planning.
• Handle accounts payable and receivable tasks, vendor communications, and donor data management.
• Process staff expenses, reconcile donations, and support monthly closing activities.

Skills

Self-motivated

Excellent verbal and written comms

Strong judgment

Excel

Word

Integrity

Attention to detail

Accounting clerical tasks

QuickBooks (desktop)

Driver's license

Tools

QuickBooks Desktop

Excel

Word

Job description

Organizational Summary

The Rocky Mountain Multiple Sclerosis Center ("RMMSC") is a patient- and family-centered nonprofit organization that provides a comprehensive and integrated wellness approach to MS and related diseases, life-changing support services, educational programming, and cutting-edge research.

Position Summary

The Operations and Finance Coordinator provides essential operational, finance and administrative support to all areas of RMMSC operations.

Core Responsibilities

Program and Event Support

• Provide operational support to various community-based programs and services, including education seminars and conferences, hydrotherapy, and other efforts which support individuals living with MS and their families.
• Assist in coordinating move-in, move-out, cleaning and maintenance needs associated with on-site intern housing.
• Support event/development team around events such as the MS Walk, RMMSC Gala, etc.

Operations Support

• Provide administrative support to the CEO and senior leadership team, including calendar and communications assistance and meeting planning.
• Human Resources and Employee Benefits support, including benefits administration, background checks, license verifications, and managing employee time-keeping system.
• Along with benefits consultant, manage employee open enrollment process and benefits onboarding and separation needs.
• Compile staff data to create activity matrix for board meetings.
• General office management: supply orders, telephones, mail, visitors, and other front-desk office duties.

Accounting Support

• Accounts payable: responsible for vendor invoice tracking and paying bills, including related contact with vendors. Keeps vendor data current and accurate.
• Accounts receivable: posts invoices and cash receipts. Keeps client and donor data accurate and current.
• Monthly processing of staff credit cards and expense reimbursement requests.
• Monthly reconciliation of donations to fundraising database.

Knowledge and Skills

• Self-motivated. Creative problem solver. Experienced in juggling multiple priorities and deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• Strong judgment. Ability to analyze situations appropriately and recommend effective course of action.
• Proficiency with Microsoft Excel and Word
• Impeccable integrity, including the ability to work independently with confidential data.
• A fondness for working with numbers, including meticulous attention to detail and accuracy.
• One year or more experience handling accounting clerical tasks is preferred.
• Some experience with QuickBooks desktop software is preferred.
• Ability to travel locally for events and errands. Must have access to a vehicle and maintain a driver’s license and insurance.

Work Environment

We have a hybrid office and remote working environment with a standard 5-day per week schedule. One to two days of work per week in our Westminster office is required. Occasional evening and weekend attendance at programs or events will be required.