Remote Operations Coordinator for a Growing Digital Agency

Tree Ring Digital; Denver (CO); Remote; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Six paid holidays

Paid sick leave

Paid vacation after first year

Remote work flexibility

HubSpot/Slack/Google Workspace tools

Job summary

Tree Ring Digital, Denver-based digital marketing agency, seeks an Operations Coordinator to keep internal operations organized, pipeline current, and follow-ups consistent, enabling leadership to focus on growth.

You will work directly with the CEO and business development lead, handling inbox follow-ups, calendar management, and HubSpot input while growing with the team in a remote Colorado setting.

Qualifications

• 2+ years in administrative, operations, or coordinator roles.
• Hands-on HubSpot experience.
• Strong written communication, professional and on-brand.
• Proficiency with Google Workspace, Slack, and social media scheduling.
• Agency or small business experience is a plus.

Responsibilities

• Manage the CEO's inbox follow-up and route emails.
• Confirm meetings, schedule introductions, and keep the CEO's calendar organized.
• Set up and maintain internal accounts, folders, and vendor tools.
• Place and track print orders and other operational requests.
• Keep internal documentation, templates, and process notes current.
• Enter new contacts, companies, and deals in HubSpot after calls with leadership.
• Maintain deal stages, tasks, and notes to reflect reality.
• Flag stalled deals and overdue follow-ups; send weekly follow-ups summary.
• Send follow-up notes and post-event follow-up using templates.

Skills

Administrative experience

Written communication

Organizational skills

Time management

Remote work

Client coordination

Tools

HubSpot

Google Workspace

Slack

Job description

Tree Ring Digital, Denver-based digital marketing agency, seeks an Operations Coordinator to keep internal operations organized, pipeline current, and follow-ups consistent, enabling leadership to focus on growth.

You will work directly with the CEO and business development lead, handling inbox follow-ups, calendar management, and HubSpot input while growing with the team in a remote Colorado setting.