Remote Operations & Accounting Associate

EarthShare, Inc.; Washington (District of Columbia); Remote; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision

HRA & FSA options

403(b) retirement plan

Paid time off

Disability insurance

Life & AD&D coverage

Job summary

EarthShare, Inc. is seeking an Associate, Operations & Accounting to support accounts payable, payroll onboarding, vendor management, and compliance across finance and operations.

This remote role reports to the Senior Director, Operations and works with staff, vendors, and sponsored projects to ensure accurate, scalable processes. You will contribute to data management, reporting, and internal controls, helping EarthShare maintain audit-ready records while enhancing efficiency and

Qualifications

• Bachelor’s degree or equivalent experience.
• 2-3 years’ experience in nonprofit operations, finance support, or program coordination.
• Experience managing multiple priorities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency with MS Office, especially Excel and Outlook.

Responsibilities

• Support accounts payable activities, including invoice processing and approvals.
• Process expense reimbursements and assist with corporate card administration.
• Maintain vendor records and assist with 1099 reporting.
• Prepare and maintain audit-ready financial records and documentation.
• Assist with monthly bank reconciliations and donor/grant activity tracking.
• Support compliance, data management, and cross-functional projects.

Skills

Organizational skills

Attention to detail

Customer service

Communication

Financial aptitude

Accounts payable experience

Education

Bachelor’s degree or equivalent

2-3 years nonprofit ops/finance support

Tools

Sage Intacct

Ramp

Salesforce

SharePoint

Gusto

Job description

EarthShare, Inc. is seeking an Associate, Operations & Accounting to support accounts payable, payroll onboarding, vendor management, and compliance across finance and operations.

This remote role reports to the Senior Director, Operations and works with staff, vendors, and sponsored projects to ensure accurate, scalable processes. You will contribute to data management, reporting, and internal controls, helping EarthShare maintain audit-ready records while enhancing efficiency and