Remote/Onsite Program Specialist — Admin & Coordination

The University of Texas at San Antonio; San Antonio (TX); Hybrid; USD 40,000 - 49,000; Part time

Job summary

The University of Texas at San Antonio is seeking a Program Specialist to coordinate and administer activities of assigned programs, developing procedures, processes, services, and systems. This role serves as a liaison with other programs and external parties to ensure cooperation, efficiencies, and accomplishment of stated objectives.

This grant-funded position supports front desk operations, data collection and analysis, and the preparation of complex reports.

Qualifications

• High School Diploma, Vocational Training, or Apprenticeship required.
• Three (3) years of related work experience required.
• Must be able to maintain security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Manages daily operations of the department front desk, including phones, emails, and customer service duties.
• Assigns administrative phases of programs and projects, including research, data analysis, scheduling and materials distribution.
• Uses initiative and independent judgment to support administrators in achieving departmental goals.
• Coordinates program implementation and researches new program ideas.
• Creates and processes electronic documents such as purchase orders, reimbursements, and travel.
• Collects data from multiple sources and analyzes for accuracy; prepares complex reports, charts and graphs.
• Schedules and coordinates activities in assigned programs and projects.
• Interacts with university departments, external agencies, and groups to coordinate resources and communicate/market programs.
• Maintains office filing systems and confidential files for administrators.
• Performs other duties as assigned.

Skills

Communication

Collaboration

Planning & Coordination

Problem Solving

Interpersonal Skills

Education

High School Diploma, Vocational Training, or Apprenticeship

Job description

The University of Texas at San Antonio is seeking a Program Specialist to coordinate and administer activities of assigned programs, developing procedures, processes, services, and systems. This role serves as a liaison with other programs and external parties to ensure cooperation, efficiencies, and accomplishment of stated objectives.

This grant-funded position supports front desk operations, data collection and analysis, and the preparation of complex reports.