Program Specialist, Philosophy and Literature Circle/TEJAS

The University of Texas at San Antonio; San Antonio (TX); Hybrid; USD 40,000 - 49,000; Part time

Job summary

The University of Texas at San Antonio is seeking a Program Specialist to coordinate and administer activities of assigned programs, developing procedures, processes, services, and systems. This role serves as a liaison with other programs and external parties to ensure cooperation, efficiencies, and accomplishment of stated objectives.

This grant-funded position supports front desk operations, data collection and analysis, and the preparation of complex reports.

Qualifications

• High School Diploma, Vocational Training, or Apprenticeship required.
• Three (3) years of related work experience required.
• Must be able to maintain security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Manages daily operations of the department front desk, including phones, emails, and customer service duties.
• Assigns administrative phases of programs and projects, including research, data analysis, scheduling and materials distribution.
• Uses initiative and independent judgment to support administrators in achieving departmental goals.
• Coordinates program implementation and researches new program ideas.
• Creates and processes electronic documents such as purchase orders, reimbursements, and travel.
• Collects data from multiple sources and analyzes for accuracy; prepares complex reports, charts and graphs.
• Schedules and coordinates activities in assigned programs and projects.
• Interacts with university departments, external agencies, and groups to coordinate resources and communicate/market programs.
• Maintains office filing systems and confidential files for administrators.
• Performs other duties as assigned.

Skills

Communication

Collaboration

Planning & Coordination

Problem Solving

Interpersonal Skills

Education

High School Diploma, Vocational Training, or Apprenticeship

Job description

Position Information

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UT San Antonio Today or on X , Instagram , Facebook , YouTube or LinkedIn .

Salary Range

Up to $44,650 annualized, commensurate with education, experience, and qualifications.

Job Type

Part Time, up to 24 hours per week.

Posting Close Date

Applications will be accepted through 11:59 PM CDT on 9/21/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials

• Resume and Cover Letter are required.

Job Summary

The Program Specialist coordinates and administers activities of assigned programs by developing and implementing procedures, processes, services, and systems. This role serves as a liaison with other programs and external parties to ensure cooperation, efficiencies, and accomplishment of stated objectives.

Grant‑Funded Position Note

This is a grant‑funded position dependent on availability of funds and/or departmental need.

Core Responsibilities

• Manages the daily operations of the department front desk counter, including but not limited to phones, emails, and other customer service duties as assigned.
• Assigns administrative phases of programs and projects, which may include research, data analysis, scheduling, and distribution of materials.
• Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions about assigned programs and projects.Assists administrators in establishing and attaining departmental goals and objectives.
• Coordinates the implementation of programs. Research new program ideas.
• Creates and processes electronic documents such as purchase orders, reimbursements, and travel.
• Collects data from various sources and analyzes for accuracy, completeness, and relevance.Prepares complex, statistical, technical, financial, and confidential reports, charts, and graphs.
• Schedules and coordinates activities in assigned programs and projects.
• Interacts with university departments, special groups, and external agencies to coordinate resources and communicate/market programs.
• Develops and oversees the maintenance of office filing systems. Maintains complex and confidential files for administrators.
• Performs other duties as assigned.

Required Qualifications

• High School Diploma, Vocational Training, or Apprenticeship in a related field.
• Three (3) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Knowledge, Skills, And Abilities

• Communication
• Collaboration
• Planning & Coordination
• Problem Solving
• Interpersonal Skills

Working Conditions

• Office environment. Ability to travel to and from meetings, training sessions, or other business-related events. Workdays, areas, and work hours may vary depending on the department's needs.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.

Location and Remote Work

This position will work both on campus and remotely in Texas, along with onsite work at the Dominguez State Jail. Travel and parking expenses are the employee’s responsibility.

Background Check and Eligibility

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.