Administrative Assistant - Hybrid

Placements24; The Islands (MS); Hybrid; USD 11,000 - 17,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work arrangement

Opportunities for professional growth

Job summary

Placements24 is seeking an organized Administrative Assistant to join our team in Paarl on a hybrid work model. The role supports daily office operations, manages communications, schedules meetings, and handles various administrative tasks.

The ideal candidate will have a high school diploma, prior administrative experience, and proficiency with Microsoft Office. The position offers a competitive salary and opportunities for professional growth in a collaborative office culture.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and time-management abilities.
• Good communication and interpersonal skills.

Responsibilities

• Manage office reception, including greeting visitors and handling phone calls.
• Schedule appointments and manage calendars for team members.
• Organize and maintain office filing systems, both physical and digital.
• Prepare documents, reports, and presentations as required.
• Order and maintain office supplies, ensuring adequate stock levels.
• Provide general administrative support to the team, assisting with various tasks as needed.

Skills

Time management

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

About the Role

Our client is seeking an organized and proactive Administrative Assistant to join their team in Paarl, operating on a hybrid work model. This role supports the daily operations of the office, ensuring efficiency and providing essential assistance to staff and management. You will manage communications, schedule meetings, and handle various administrative tasks. This is an excellent opportunity for an individual who values flexibility while maintaining a connection to the office environment, contributing to a company that prioritizes work-life balance and operational excellence.

Key Responsibilities

• Manage office reception, including greeting visitors and handling phone calls.
• Schedule appointments and manage calendars for team members.
• Organize and maintain office filing systems, both physical and digital.
• Prepare documents, reports, and presentations as required.
• Order and maintain office supplies, ensuring adequate stock levels.
• Provide general administrative support to the team, assisting with various tasks as needed.

Requirements

• High school diploma or equivalent qualification.
• Previous experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Good communication and interpersonal abilities.

Benefits

• Competitive salary and hybrid work arrangement.
• Opportunities for professional growth and development.
• A collaborative and friendly office culture in Paarl.
• Paid time off and other statutory benefits.
• Exposure to diverse administrative functions.