Remote Office & Accounting Admin Coordinator

Working Quarter; United States; A distancia; USD 25.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health, dental, and vision insurance

401(k) retirement plan with employer

Paid vacation, sick time, and federalH

Paid study time and exam fees for CPA/

Laptop and home office stipend

Descripción de la vacante

Working Quarter is seeking an organized and detail-oriented Office Assistant to support its remote team across the United States. This role is ideal for candidates experienced in administrative coordination, document management, and maintaining organized workflows for multiple clients.

The successful candidate will assist with monthly financial close processes, coordinate client communications, manage documentation, and ensure deadlines are met.

Formación

• Minimum 1 year of experience as an Office Assistant, Administrative Assistant, or Receptionist.
• Experience using Google Workspace or Microsoft 365, including shared calendars, folders, and email management.
• Ability to maintain trackers, checklists, and organized workflows for multiple team members.
• Strong administrative, communication, and organizational skills.
• Experience working in an accounting, bookkeeping, or tax office is preferred.
• Familiarity with client portals such as Karbon, Canopy, or TaxDome is an advantage.

Responsabilidades

• Send clients required document lists for monthly financial close processes and track received information.
• Schedule review meetings between accountants and client owners.
• Organize and maintain statements, invoices, and signed approvals in shared client folders.
• Monitor the general inbox and direct client questions to the appropriate accountant.
• Send completed financial report packages to clients according to agreed timelines.
• Maintain trackers and checklists to support efficient team coordination.

Conocimientos

Administrative skills

Communication

Organizational skills

Educación

High School Diploma

Associate or Bachelor's Degree in Business/Accounting

Herramientas

Google Workspace

Microsoft 365

Karbon

Canopy

TaxDome

Descripción del empleo

Working Quarter is seeking an organized and detail-oriented Office Assistant to support its remote team across the United States. This role is ideal for candidates experienced in administrative coordination, document management, and maintaining organized workflows for multiple clients.

The successful candidate will assist with monthly financial close processes, coordinate client communications, manage documentation, and ensure deadlines are met.