Remote Office & Admin Assistant — Calendar, Bills & Docs

DJH MECHANICAL CORP; United States; A distancia; USD 45.000 - 65.000; Jornada completa

Descripción de la vacante

DJH MECHANICAL CORP seeks a detail-oriented Remote Office/Personal Assistant to manage calendars, bills, and client communications for a fully remote US operation.

You will handle multiple tasks across QuickBooks Online, Outlook, Dropbox, and Office, coordinate with agencies, and keep documents organized while delivering proactive support. This full-time role offers room for advancement and requires strong organizational, tech skills, and independent work habits.

Formación

• Must be highly organized with excellent communication and a proactive attitude.
• Experience coordinating calendars, reminders, and document management.
• Familiarity with basic accounting concepts and invoice handling.
• Remote-friendly with ability to work independently across multiple tasks.

Responsabilidades

• Create and maintain a comprehensive calendar of due dates, renewals, deadlines, and events.
• Set reminders to follow up and maintain relationships with clients and vendors.
• Monitor tax filings and payments due (sales tax, annual returns).
• Track bills in QuickBooks and monitor due dates.
• Review and pay bills via credit card or ACH and save confirmations.
• Send monthly statements and remind clients of overdue payments.

Conocimientos

Organizational skills

Communication skills

Multitasking

Prioritization

Independent work

Basic accounting

Construction/trades familiarity

Herramientas

Outlook

Dropbox

QuickBooks Online

Microsoft Office Suite

Descripción del empleo

DJH MECHANICAL CORP seeks a detail-oriented Remote Office/Personal Assistant to manage calendars, bills, and client communications for a fully remote US operation.

You will handle multiple tasks across QuickBooks Online, Outlook, Dropbox, and Office, coordinate with agencies, and keep documents organized while delivering proactive support. This full-time role offers room for advancement and requires strong organizational, tech skills, and independent work habits.