Remote Meetings & Events Coordinator, Contractor

ISHE; Northern (KY); Hybrid; USD 34,000 - 55,000; Part time

Job summary

DirectWomen seeks a Meetings and Events Contractor to coordinate in-person conferences from a remote home office. You will manage planning, vendor sourcing, contracts, and on-site execution for our signature October event, with about 15 hours weekly during ET hours and additional hours as schedules demand.

Candidates should have a BA, 3–5 years of conference/event experience, and comfort working with virtual teams. Travel to events 2–3 times annually is required.

Qualifications

• Bachelor's degree required or equivalent experience in events.
• 3–5 years of progressive responsibility in conferences, meetings, and events.
• Nonprofit or association event experience is a plus but not required.
• Experience working as part of a virtual team and as a contractor.

Responsibilities

• Submit RFPs, review proposals, negotiate contracts with hotels and venues.
• Coordinate logistics for in-person programs: food & beverage, A/V, furniture, and sleeping room needs.
• Collaborate with photographers, florists, and staffing agencies for services.
• Draft schedules and run of shows for all events and speakers.
• Oversee on-site management, vendors, volunteers, and staff; resolve issues in real time.
• Order supplies, manage shipping logistics, and track materials on site.
• Reconcile hotel/venue/vendor accounts and submit invoices for payment.

Skills

Project management

Organizational skills

Vendor negotiation

Communication skills

Self-starter

Multitasking

Calm under pressure

Travel readiness

Education

Bachelor of Arts

Nonprofit event experience helpful

Tools

MS Office Suite

Adobe Acrobat

Job description

DirectWomen seeks a Meetings and Events Contractor to coordinate in-person conferences from a remote home office. You will manage planning, vendor sourcing, contracts, and on-site execution for our signature October event, with about 15 hours weekly during ET hours and additional hours as schedules demand.

Candidates should have a BA, 3–5 years of conference/event experience, and comfort working with virtual teams. Travel to events 2–3 times annually is required.