Remote Meetings & Events Coordinator

Houston Hospitality Alliance; Northern (KY); Hybrid; USD 28,000 - 48,000; Part time

Job summary

Houston Hospitality Alliance is seeking a Meetings and Events Contractor to coordinate all logistical and operational aspects of DirectWomen’s in-person events and conferences from the contractor’s home office.

This role is remote, with responsibilities that include planning, sourcing venues, coordinating AV and room sets, and managing on-site execution. Working hours align with Eastern Time and travel is required 2–3 times per year.

Qualifications

• Bachelor of Arts degree required.
• 3–5 years of conference/meetings/events management experience.
• Nonprofit/association event experience is helpful.
• Experience working in a virtual team.
• Contractor experience preferred.

Responsibilities

• Submit RFPs, evaluate proposals, and negotiate contracts with hotels and venues.
• Coordinate logistics for in-person programs: food/beverage, A/V, room sets, sleeping room needs.
• Coordinate with photographers, florists, staffing agencies for required services.
• Draft schedules and run of shows for events and speakers.
• On-site event management: oversee vendors, venue personnel, volunteers, and temps; resolve issues in real time.
• Order event supplies and manage shipping logistics for events.
• Close out hotel/venue/vendor accounts and submit invoices for payment.

Skills

Project management

Organizational skills

Written and verbal communication

Multi-tasking

Calm under pressure

Flexibility

Professional presence

Travel readiness

Education

Bachelor of Arts

Tools

MS Office Suite

Adobe Acrobat

Job description

Houston Hospitality Alliance is seeking a Meetings and Events Contractor to coordinate all logistical and operational aspects of DirectWomen’s in-person events and conferences from the contractor’s home office.

This role is remote, with responsibilities that include planning, sourcing venues, coordinating AV and room sets, and managing on-site execution. Working hours align with Eastern Time and travel is required 2–3 times per year.