Remote Legal Admin & Compliance Support Specialist

Flagshipacc; Tempe (AZ); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Flagshipacc is seeking a Legal Administrative Support Specialist to provide advanced administrative support to our Legal and Compliance Departments, handling service provider complaint tracking, QA reviews, litigation documentation, and regulatory support activities.

You will support multiple stakeholders, maintain confidential records, coordinate meetings and travel, and help prepare reports and training materials in a fast-paced, growth-oriented environment.

Qualifications

• Demonstrated ability to manage multiple competing priorities.
• Strong organizational skills with attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience supporting multiple stakeholders and managing competing priorities.
• Proficiency in AI tools and Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Ability to use proper grammar, spelling, punctuation, and professional business correspondence.
• Experience preparing reports, maintaining records, and working across multiple software systems.
• Familiarity with legal documentation, litigation support, subpoena management, compliance functions, or regulatory environments is preferred.

Responsibilities

• Provide administrative support to the Legal and Compliance departments, managing multiple priorities and projects.
• Review, track, document, and maintain service provider complaint logs and related records.
• Conduct quality assurance reviews of remediation projects and licensing requests to ensure accuracy and compliance.
• Prepare subpoena responses and compile supporting documentation in a timely manner.
• Track litigation matters and provide supporting documentation for internal and external requests.
• Create and maintain physical and electronic filing systems, ensuring organization and confidentiality.
• Prepare reports, schedules, calendars, correspondence, presentations, and training materials.
• Coordinate meetings, manage travel arrangements, and process expense reports for assigned leaders.
• Log legal matters and invoices accurately and timely.
• Maintain awareness of attorney calendars, meetings, and priority matters to support department effectiveness.
• Collaborate across departments to gather information and support legal, compliance, and regulatory initiatives.

Skills

Multitasking

Organization

Confidentiality

Communication

Stakeholder management

AI tools

Microsoft Office

Education

Associate's degree

Tools

Microsoft Office Suite

AI tools

Job description

Flagshipacc is seeking a Legal Administrative Support Specialist to provide advanced administrative support to our Legal and Compliance Departments, handling service provider complaint tracking, QA reviews, litigation documentation, and regulatory support activities.

You will support multiple stakeholders, maintain confidential records, coordinate meetings and travel, and help prepare reports and training materials in a fast-paced, growth-oriented environment.