Legal Administrative Assistant

Dexian; Pompano Beach (FL); On-site; USD 55,000 - 60,000; Full time

Job summary

Dexian is seeking a detail-oriented Legal Administrative Assistant to support internal legal and compliance operations in-house, focusing on licensing, corporate registrations, and regulatory documentation.

This role collaborates with cross-functional teams and legal leadership to ensure accurate filings, timely submissions, and strict adherence to regulatory standards. Onsite environment with structured workflows.

Qualifications

• Minimum 3 years of experience as a Legal Administrative Assistant or Executive Assistant.
• Experience working in a regulated environment preferred (healthcare, pharmacy, manufacturing, government).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience handling DocuSign and PDF documentation.

Responsibilities

• Support licensing activities, corporate registrations, annual filings, and governance documentation.
• Prepare, format, and maintain professional legal and business documents.
• Manage and track compliance deadlines to ensure timely submissions.
• Review and update customer-facing and internal documentation for accuracy and consistency.
• Identify gaps, redundancies, and inconsistencies in documentation and processes.
• Maintain and improve record-keeping systems for efficiency and compliance.
• Assist with document execution using DocuSign, PDFs, and Microsoft Office tools.
• Provide administrative support to Legal leadership as needed.

Skills

Legal administrative experience

Organizational skills

Attention to detail

Multitasking

Tools

Microsoft Office Suite

DocuSign

PDF documentation

Job description

Job Title: Legal Administrative Assistant

Duration: Direct Hire

Salary Range: $55K – $60K/annually

Job Description:

We are seeking a detail-oriented Legal Administrative Assistant to support internal legal and compliance operations within a regulated environment. This is an in-house administrative role focused on licensing, corporate registrations, and regulatory documentation—no litigation exposure required.

The ideal candidate will collaborate cross-functionally with internal teams and legal leadership to ensure accurate documentation, timely filings, and adherence to compliance standards.

Key Responsibilities

• Support licensing activities, corporate registrations, annual filings, and governance documentation
• Prepare, format, and maintain professional legal and business documents
• Manage and track compliance deadlines to ensure timely submissions
• Review and update customer-facing and internal documentation for accuracy and consistency
• Identify gaps, redundancies, and inconsistencies in documentation and processes
• Maintain and improve record-keeping systems for efficiency and compliance
• Assist with document execution using DocuSign, PDFs, and Microsoft Office tools
• Provide administrative support to Legal leadership as needed

Qualifications

• Minimum 3 years of experience as a Legal Administrative Assistant or Executive Assistant
• Experience working in a regulated environment (e.g., healthcare, pharmacy, manufacturing, or government-regulated industries) preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience handling DocuSign and PDF documentation
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines

Ideal Candidate Profile

• Highly detail-oriented with strong follow-through
• Process-driven mindset with a focus on accuracy and compliance
• Proactive and able to identify and solve administrative gaps
• Professional, discreet, and able to handle sensitive information
• Comfortable working in a structured, onsite environment