Corporate Legal Operations Specialist

Core Specialty Insurance Holdings, Inc.; Cincinnati (OH); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) match

Health Savings Account

Flexible Spending Account

Wellness program

Employee assistance plan

Job summary

Core Specialty Insurance Holdings, Inc. is seeking a Corporate Legal Operations Specialist to independently manage legal operations, governance artifacts, vendor coordination, and reporting.

The role supports senior legal leadership by handling confidential records, improving processes, and ensuring timely completion of regulatory obligations. Responsibilities include maintaining department records, coordinating annual reporting, leading retention initiatives, and providing admin support to the

Qualifications

• High school diploma or GED required.
• College coursework or higher preferred but not required.
• 2+ years of professional experience preferred.
• Experience in operations, administration, project coordination, or related regulated industry is a plus.
• Experience managing information, records, or administrative processes is preferred.

Responsibilities

• Manage department records, databases, and filing systems.
• Coordinate annual reporting and entity maintenance activities.
• Lead corporate recordkeeping and document retention initiatives.
• Oversee legal operations records, governance documentation, and information management processes.

Skills

Organizational skills

Communication

Time management

Problem solving

Proactive

Independent work

Discretion

Education

High School Diploma or GED

College coursework / associate or bachelor preferred

Tools

Microsoft Office

Job description

The Corporate Legal Operations Specialist independently manages key legal operations, corporate governance, vendor coordination, reporting, records management, and departmental business processes for the Legal Department. This role exercises discretion and independent judgment in evaluating priorities, resolving operational issues, identifying process improvements, and coordinating business-critical deliverables. The position supports senior legal leadership by analyzing information, managing confidential legal and business records, advising on operational workflows, and ensuring timely completion of corporate, regulatory, and department obligations.

Key Accountabilities/Deliverables:

• Managing and maintaining department records, databases, and filing systems.
• Coordinate annual reporting and entity maintenance activities.
• Lead corporate recordkeeping and document retention initiatives.
• Oversee legal operations records, governance documentation, and department information management processes to support business continuity and compliance.
• Serve as primary operational liaison with vendors, outside counsel, Finance, Compliance, and business stakeholders to resolve operational matters and drive timely outcomes.
• Review and analyze vendor invoices, budget activity, and expense trends; identify discrepancies and recommend resolution or escalation.
• Monitor shared departmental mailboxes and route requests appropriately.
• Track deadlines, action items, and ongoing projects.
• Develop, analyze, and present reports, dashboards, presentations, and business summaries that support legal leadership decision-making and operational oversight.
• Participate and/or lead special projects and process improvement initiatives.
• Maintain department information within SharePoint and other business systems.
• Provide administrative and operational support to legal leadership and team members.
• Other duties as assigned.

Technical Knowledge and Understanding:

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and critical thinking abilities.
• A proactive, self-starting approach to work.
• Ability to work independently while collaborating effectively with others.
• Professionalism and discretion when handling confidential information.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, Teams, and SharePoint.

Experience:

• High school diploma or GED required.
• College coursework, associate’s degree, or bachelor’s degree preferred, but not required.
• 2+ years of professional experience preferred.
• Experience in operations, administration, project coordination, business support, financial services, insurance, legal, compliance, or a related regulated industry is a plus.
• Experience managing information, records, projects, or administrative processes is preferred.
• Experience working with or supporting in-house or law firm legal roles/teams is preferred.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over work authorization sponsorship now or in the future for this position.

#LI-Onsite

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program