Remote HR & Payroll Administrator

Glen Park Senior Living; Glendale (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Fully remote work environment

Competitive compensation

Paid time off and company holidays

Medical, dental, and vision benefits

Retirement savings options

Professional development opportunities

Paid onboarding and role-specific培训

Supportive senior living work环境

Opportunities for career growth

Job summary

Glen Park Senior Living seeks an organized HR & Payroll Administrator to handle employee records, onboarding, timekeeping, payroll processing, and benefits administration. The role requires handling confidential information with accuracy across multiple departments.

The successful candidate will coordinate payroll, timekeeping, and HR tasks, support onboarding and benefits enrollment, and assist with compliance and reporting in a senior living environment. Remote work options are available.

Qualifications

• 2-4 years of experience in payroll, HR administration, human resources, bookkeeping, or a related field.
• Working knowledge of payroll and timekeeping processes.
• Strong attention to detail and numerical accuracy.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Excel or Google Sheets.
• Ability to maintain confidential employee information.
• Ability to manage recurring deadlines independently.
• Comfortable working remotely with managers and employees across departments.

Responsibilities

• Coordinate biweekly or scheduled payroll processing for employees across the organization.
• Review timekeeping records for accuracy, completeness, overtime, PTO, shift differentials, and other applicable earnings.
• Research and resolve payroll discrepancies before payroll submission.
• Process authorized payroll changes, deductions, direct-deposit updates, and employee status changes.
• Coordinate with payroll providers and accounting personnel regarding payroll processing.
• Assist with payroll reconciliations and payroll-related reporting.
• Maintain organized payroll documentation.
• Maintain accurate employee personnel records and HR databases.
• Process employee onboarding, transfers, promotions, status changes, and separations.
• Prepare employment-related forms and documentation.
• Monitor completion of required employee paperwork.
• Assist with maintaining job descriptions, employee files, and HR records.
• Respond to routine employee HR questions and elevate complex matters appropriately.
• Monitor employee timekeeping and attendance records.
• Coordinate with department managers to correct missing or inaccurate time entries.
• Track PTO, leave, overtime, and other attendance information.
• Help ensure timekeeping deadlines are met.
• Identify recurring attendance or timekeeping discrepancies for management review.
• Assist employees with routine questions regarding benefit programs.
• Coordinate enrollment and status changes with benefits providers.
• Maintain benefit-related employee records.
• Assist with open-enrollment activities.
• Track required benefit documentation and deadlines.
• Coordinate with HR leadership regarding benefit administration issues.
• Coordinate administrative steps for new hires.
• Prepare onboarding documents and employment forms.
• Assist with background-check and employment-verification processes where applicable.
• Coordinate payroll and HR system setup for new employees.
• Track completion of required onboarding documentation and training.
• Maintain accurate new-hire records.
• Support payroll and HR administration for caregivers, nursing staff, medication aides, dietary personnel, housekeeping, activities staff, maintenance employees, and administrative personnel.
• Coordinate timekeeping information across employees working different shifts and schedules.
• Assist with tracking overtime, shift premiums, holiday hours, and other applicable payroll items.
• Work with department leaders to address staffing-related administrative issues.
• Maintain accurate employee records in a multi-department senior living environment.
• Maintain confidential personnel and payroll records.
• Assist with audits and internal HR reviews.
• Track required employee documentation, certifications, and employment records as directed.
• Assist with maintaining compliance-related documentation.
• Prepare reports and records requested by management, HR leadership, payroll providers, or external professionals.
• Serve as a reliable administrative contact for routine payroll and HR questions.
• Assist employees with questions regarding pay, timekeeping, benefits, forms, and HR procedures.
• Investigate routine administrative concerns and coordinate appropriate resolutions.
• Maintain professional and confidential communication.
• Escalate employee-relations, legal, clinical, or complex policy matters to appropriate leadership.
• Prepare HR and payroll reports and spreadsheets.
• Track employee changes, payroll deadlines, onboarding status, and HR administrative activities.
• Assist with workforce data and personnel reporting.
• Maintain organized electronic HR and payroll files.
• Support HR process improvements and administrative projects.
• Perform other HR and payroll duties as assigned.

Skills

Payroll administration

HR administration

Employee records

Timekeeping

Benefits coordination

Employee onboarding

Payroll reconciliation

HRIS systems

Confidentiality

Compliance support

Data accuracy

Organization

Communication

Problem-solving

Education

Associate's or Bachelor's degree in HR, Business Administration, Accounting, Finance, or related field

Tools

ADP

Paychex

UKG

QuickBooks

Gusto

Job description

Glen Park Senior Living seeks an organized HR & Payroll Administrator to handle employee records, onboarding, timekeeping, payroll processing, and benefits administration. The role requires handling confidential information with accuracy across multiple departments.

The successful candidate will coordinate payroll, timekeeping, and HR tasks, support onboarding and benefits enrollment, and assist with compliance and reporting in a senior living environment. Remote work options are available.