Remote HR Operations Coordinator: Detail-Oriented

Gaggle.Net; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

HSA

401(k) plan

Flexible PTO

Employee Assistance Program

Job summary

Gaggle is seeking an HR Operations Coordinator to manage day-to-day HR duties, including leave administration, onboarding and offboarding, compliance, and HR systems support. This hands-on role rewards structured, detail-oriented work and clear processes to keep employees and contractors compliant.

You will partner with Finance and HR to ensure accurate records, timely reporting, and proactive employee communications across our multi-state teams in a remote-first environment.

Qualifications

• 5+ years of professional work experience, with at least 2 years in HR across multiple states.
• Bachelor's degree or equivalent practical experience.
• Working knowledge of federal and multi-state employment fundamentals.
• Strong organizational and documentation skills with attention to detail.
• Experience using Paychex for day-to-day HR tasks, including reporting.
• Hands-on experience with I-9 verification, unemployment claims, or wage garnishment processes.

Responsibilities

• Administer leave programs, track usage, and handle approvals/denials.
• Manage onboarding and offboarding for employees and contractors, including I-9 verification.
• Ensure compliance with state and federal filings (ACA, EEO-1, Form 5500).
• Maintain HR documentation across systems and generate reports from Paychex.
• Respond to employment verifications and support handbook reviews and compliance month.
• Provide HR systems support and cross-train for continuity.

Skills

HR operations

Multi-state HR

I-9 verification

Paychex

Documentation

Unemployment claims

Wage garnishment

Education

Bachelor's degree or equivalent

Tools

Paychex HRIS

Job description

Gaggle is seeking an HR Operations Coordinator to manage day-to-day HR duties, including leave administration, onboarding and offboarding, compliance, and HR systems support. This hands-on role rewards structured, detail-oriented work and clear processes to keep employees and contractors compliant.

You will partner with Finance and HR to ensure accurate records, timely reporting, and proactive employee communications across our multi-state teams in a remote-first environment.