Remote HR Coordinator: Recruitment & Onboarding

Remote; San Francisco (CA); Remote; USD 8,900 - 11,000; Full time

Job summary

Remote is seeking a Recruitment/ HR Assistant (Full time) to support HR consultants across client accounts in healthcare, nonprofit, and multi-unit industries. You will manage recruiting tasks, onboarding, HRIS data, audits, SOPs, and AI-assisted workflows to streamline client HR processes.

The role requires US-based HR experience, strong English/Spanish communication, proficiency with HRIS and project tools, and the ability to handle several clients and priorities with accuracy and discretion.

Qualifications

• 3+ years of HR administration, HR coordinator or HR assistant experience or relevant HR degree.
• Hands-on experience with at least one major HRIS (ADP, Gusto or Paylocity) or similar.
• Ability to understand SOPs, process documents or training guides and create documentation.
• Understanding of the employee lifecycle: recruiting, onboarding, records, offboarding.
• Strong attention to confidentiality and data accuracy.
• Able to manage multiple clients and priorities and communicate clearly.
• Eager to learn HR and take on more over time.
• US-based HR experience is a plus.
• Excellent written and verbal English and Spanish communication.

Responsibilities

• Recruiting support: post jobs, screen applicants, schedule interviews, communicate with candidates, keep ATS updated.
• Reference and pre-employment checks: run references, start background checks, verify licenses.
• Onboarding coordination: prepare offer letters, collect I-9s, set up in HRIS, track checklists.
• Offboarding support: process separation papers, update HRIS and records.
• Draft and format job descriptions, offer letters, policies and templates using AI tools.
• Write SOPs and process guides for client HR workflows.
• HRIS administration and data entry across client systems.
• HR audits and roster reconciliations and compliance tracking.
• Inbox management: triage emails, draft replies, route requests.
• Project management: convert transcripts to action items and track tasks in Asana.
• AI-assisted workflows: draft documents, summarize calls, analyze data with Claude and other tools.
• Maintain HR Q&A library and templates.
• General HR administration as assigned; teamwork and timely responses.

Skills

3+ years HR administration

Attention to detail

English and Spanish communication

Multiclient prioritization

Education

HR experience or degree

Tools

ADP

Gusto

Paylocity

Paychex

Justworks

Workday

Excel/Sheets

Asana/PM tool

Job description

Remote is seeking a Recruitment/ HR Assistant (Full time) to support HR consultants across client accounts in healthcare, nonprofit, and multi-unit industries. You will manage recruiting tasks, onboarding, HRIS data, audits, SOPs, and AI-assisted workflows to streamline client HR processes.

The role requires US-based HR experience, strong English/Spanish communication, proficiency with HRIS and project tools, and the ability to handle several clients and priorities with accuracy and discretion.