Remote HR Coordinator (CA) - Compliance & Records Pro

Clarvida; California; Remote; USD 29,000 - 32,000; Full time

Benefits offered by this job

Paid vacation days

Sick leave

Holidays

Health insurance

Dental insurance

Vision insurance

401(k)

EAP

Perks discounts

Mileage reimbursement

Cellphone stipend

Job summary

Clarvida is seeking a Remote Human Resources Coordinator (CA resident) to support the HR team with administrative duties and file management. You will audit employee files, verify required documents, and ensure licensing readiness across multiple states.

Responsibilities include maintaining confidential personnel records, assisting with background checks, and handling HR operations. Strong MS Office skills, attention to detail, and ability to work in a fast-paced environment are essential.

Qualifications

• Language skills: read, analyze and interpret complex documents; communicate effectively verbally and in writing.
• Reasoning ability: solve practical problems with limited standardization.
• Ability to meet deadlines and work in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Word, Outlook) is expected.

Responsibilities

• Acts as custodian of records, protecting confidentiality of records and releasing information with proper authorization.
• Maintains employee records for multiple states.
• Verifies records’ accuracy and reviews documentation for policy compliance, including I-9 and E-Verify audits.
• Assists with daily administrative operations of the HR department and liaises with employees and management.
• Acts as system administrator for the database of employee records.
• Ensures adherence to company policies and HR practices.
• Assists with background checks, audits and state/local program compliance.
• Oversees Pathways gift card program and manages office supplies.

Skills

Language skills

Reasoning ability

Customer service

Interpersonal skills

Critical thinking

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Associate’s Degree or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Clarvida is seeking a Remote Human Resources Coordinator (CA resident) to support the HR team with administrative duties and file management. You will audit employee files, verify required documents, and ensure licensing readiness across multiple states.

Responsibilities include maintaining confidential personnel records, assisting with background checks, and handling HR operations. Strong MS Office skills, attention to detail, and ability to work in a fast-paced environment are essential.