Remote Healthcare Project Support & Ops Lead

Jones Lang LaSalle Incorporated; Chicago (IL); Remote; USD 100,000 - 150,000; Full time

Benefits offered by this job

401(k) plan with matching company

Medical, Dental & Vision care

Paid parental leave at 100% of salary

Paid Time Off and Holidays

Daily Pay - early access to wages

Job summary

Jones Lang LaSalle Incorporated is seeking a detail-oriented professional with combined construction and operations experience to support management for a Healthcare account. You will juggle project coordination, vendor/procurement administration, client reporting and team operations in a fast-paced environment.

The role demands strong Excel skills, experience with project tracking systems, and ability to manage multiple priorities while ensuring accuracy in financial data.

Qualifications

• 3+ years of experience in construction project coordination or construction operations.
• Advanced proficiency in Microsoft Excel (complex spreadsheets, tracking logs, reporting).
• Experience with project management tracking systems and financial reporting.
• Excellent organizational skills with ability to manage multiple concurrent priorities.
• Professional communication skills for client and vendor interactions.

Responsibilities

• Project and Portfolio Management Support (40%): Maintain and update the client’s Project Implementation Plan on a daily basis; track project allocations timesheet monthly; manage the Invoice Tracking Log; prepare and distribute reports monthly; support capital planning activities; update Grants vs. Actuals data; manage budget transfers and new project number requests.
• Vendor and Procurement Coordination (30%): Review vendor pay applications daily; manage vendor badging documentation; track invoicing across Oracle, Monday.com, Excel Invoice Tracker; prepare PO release requests; maintain Badging Log; coordinate training; monitor Reallocation Log and outstanding invoices.
• Administrative and Operations Support (30%): Prepare materials for weekly Client Meetings and Procurement Meetings; prepare Portfolio Reviews materials; monthly Executive Reports (Budget Section); manage JLL SharePoint access and PTO calendar; review invoices and timesheets; manage shared inboxes and calendars; coordinate with Oracle, Monday.com and Client SharePoint; provide ad-hoc support for client deliverables.

Job description

Jones Lang LaSalle Incorporated is seeking a detail-oriented professional with combined construction and operations experience to support management for a Healthcare account. You will juggle project coordination, vendor/procurement administration, client reporting and team operations in a fast-paced environment.

The role demands strong Excel skills, experience with project tracking systems, and ability to manage multiple priorities while ensuring accuracy in financial data.