Remote Healthcare Documentation Coordinator

Healthcare Management Solutions, LLC; Fairmont (WV); Remote; USD 25,000 - 34,000; Full time

Job summary

Healthcare Management Solutions, LLC is seeking a Documentation Coordinator to support a healthcare quality review and validation project. This fully remote role handles intake, review, preparation, and organization of medical record documentation used by clinical reviewers.

The ideal candidate is highly organized, comfortable with sensitive healthcare information, and able to manage multiple priorities in a deadline-driven environment.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Experience with medical records, healthcare documentation, or healthcare administrative processes preferred.
• Strong attention to detail and ability to identify missing or incomplete documentation.
• Strong organizational and time-management skills.
• Ability to manage multiple records, assignments, and deadlines simultaneously.
• Comfortable working independently in a fully remote environment.
• Strong written communication and customer service skills.

Responsibilities

• Receive and process medical records and supporting documentation submitted for review.
• Conduct an initial review of records to confirm completeness and identify missing or incomplete documentation.
• Prepare, organize, and redact documentation as needed before records are assigned for review.
• Maintain accurate tracking of records throughout the intake and review process.
• Assign cases to project reviewers based on established procedures, workload, and project requirements.
• Monitor case assignments and help ensure records move through the review process within established timelines.
• Assist with responding to project Help Desk inquiries related to record submission, documentation requirements, review status, and other routine questions.
• Escalate incomplete records, unusual submissions, or other issues to appropriate project staff.
• Maintain the confidentiality and security of medical records and other sensitive information.
• Follow established project procedures, documentation standards, and quality control requirements.
• Support other administrative and documentation activities associated with the project, as needed.

Skills

Medical records handling

Attention to detail

Organizational skills

Time management

Remote work capability

Communication skills

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office (Outlook, Word, Excel, Teams)

Job description

Healthcare Management Solutions, LLC is seeking a Documentation Coordinator to support a healthcare quality review and validation project. This fully remote role handles intake, review, preparation, and organization of medical record documentation used by clinical reviewers.

The ideal candidate is highly organized, comfortable with sensitive healthcare information, and able to manage multiple priorities in a deadline-driven environment.