Remote Healthcare Admin VA: Medicaid & EHR Support
Winning Assistants, Inc.
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Benefits offered by this job
Job summary
Winning Assistants, Inc. is seeking a Healthcare Administrative Virtual Assistant for ABA Therapy. This part-time, 20-hour role is remote with work hours 10:00 AM–2:00 PM EDT, Monday–Friday.
The position focuses on Medicaid authorizations, EHR documentation, therapist onboarding, and billing support. No ABA or Medicaid expertise is required upfront; training and an operations manual will be provided. Strong organization, attention to detail, and English proficiency are essential for success in
Qualifications
- Healthcare admin experience preferred but not mandatory.
- Experience with Medicaid authorizations, claims or billing is an advantage.
- Familiarity with EHR/EMR systems; Omni Practice a plus.
- ABA therapy or behavioral health admin experience is a plus.
- Virtual assistant experience is acceptable; training provided.
- Must learn client-specific workflows and HIPAA requirements.
Responsibilities
- Track Medicaid authorizations, monitor expirations, and follow up on approvals.
- Enter progress notes into Omni Practice and organize client records.
- Onboard therapists and manage training certificates and compliance.
- Assist with claims, billing follow-ups, and payroll-related records.
- Respond to emails and coordinate with therapists and case managers.
Skills
Tools
Job description
Winning Assistants, Inc. is seeking a Healthcare Administrative Virtual Assistant for ABA Therapy. This part-time, 20-hour role is remote with work hours 10:00 AM–2:00 PM EDT, Monday–Friday.
The position focuses on Medicaid authorizations, EHR documentation, therapist onboarding, and billing support. No ABA or Medicaid expertise is required upfront; training and an operations manual will be provided. Strong organization, attention to detail, and English proficiency are essential for success in
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