Remote Grants Specialist – Federal Programs

Vibrant Emotional Health; United States; On-site; USD 105,791,000 - 159,948,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401K

Pre-tax FSA

Job summary

Vibrant Emotional Health is seeking a Grants Coordinator to support the full lifecycle of grant management, including proposal development, submission, tracking, and compliance for federally funded programs such as SAMHSA and the 988/Lifeline initiative. The role reports to the Grants Manager and is remote.

You will collaborate with Finance, Legal, and Program teams to align budgets and documentation, ensure timely reporting, and maintain documentation.

Qualifications

• Bachelor's degree preferred; relevant experience considered.
• 5+ years supporting federal grant administration.
• Familiarity with federal grant lifecycle and reporting.
• Knowledge of 45 CFR Part 75 and 2 CFR Part 200.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Interest in mental health or nonprofit sector preferred.
• Procurement/contracts experience a plus.

Responsibilities

• Support the preparation and submission of grant proposals, renewals, and amendments.
• Assist in drafting and editing proposal narratives, work plans, and supporting materials in collaboration with internal program and finance teams.
• Ensure all application materials meet funder formatting, submission, and compliance requirements.
• Maintain accurate, organized grant files and records in internal tracking systems.
• Monitor grant deliverables, milestones, and reporting deadlines to ensure timely completion.
• Support compliance with federal regulations (including 2 CFR Part 200 and 45 CFR Part 75) and organization-wide policies.
• Assist in gathering data and documentation for audits, financial reviews, and compliance checks.
• Assist in preparing and tracking vendor contracts, consultant agreements, and subrecipient documentation related to grant-funded activities.
• Help ensure procurements align with internal policies and federal requirements.
• Coordinate with internal teams and external partners to collect necessary information and maintain documentation for procurement and contract files.
• Collaborate with Finance, Legal, and Program teams to align grant budgets, reporting, and documentation.
• Participate in weekly check-ins with the Grants Manager to review progress, address challenges, and support process improvements.
• Contribute to process streamlining and documentation improvements within the grants management function.
• Engage in relevant professional development opportunities, including DEIB training and grants management workshops.

Skills

Grant administration

Federal grants

Proposal writing

Regulatory compliance

Communication

Education

Bachelor's degree preferred

Job description

Vibrant Emotional Health is seeking a Grants Coordinator to support the full lifecycle of grant management, including proposal development, submission, tracking, and compliance for federally funded programs such as SAMHSA and the 988/Lifeline initiative. The role reports to the Grants Manager and is remote.

You will collaborate with Finance, Legal, and Program teams to align budgets and documentation, ensure timely reporting, and maintain documentation.