Grants Coordinator

Vibrant; Northern (KY); Hybrid; USD 51,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision

401K

Job summary

Vibrant Emotional Health seeks a Grants Coordinator to provide administrative support across the full grant lifecycle, from proposal development to closeout. You will collaborate with the Grants Manager and stakeholders to ensure compliant, on-schedule grant activities, especially for SAMHSA and 988/Lifeline programs.

The ideal candidate is highly organized, detail-oriented, and eager to learn federal grant operations within a nonprofit setting.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 2+ years of experience supporting grants, contracts, or nonprofit program administration (federal grant exposure preferred)
• Basic understanding of the federal grant lifecycle and related regulations (e.g., 2CFR Part 200)

Responsibilities

• Coordinate proposal and reporting processes: Support preparation, editing, and submission of grant proposals, amendments, and reports by gathering materials, formatting documents, and tracking deadlines.
• Maintain accurate grant records: Track all grant-related deliverables, milestones, and correspondence using internal systems; ensure files and documentation are up to date and audit-ready.
• Assist with compliance and documentation: Support adherence to federal and organizational policies (e.g., 2CFR Part 200), ensuring proper recordkeeping and documentation for procurement, contracts, and reporting.
• Facilitate communication and collaboration: Schedule meetings, coordinate reviews, and ensure timely communication between Program, Finance, Legal, and external partners.
• Support budget and procurement processes: Assist with collecting quotes, preparing purchase documentation, and monitoring vendor or consultant deliverables under grant-funded projects.
• Track and update grant calendars: Maintain centralized calendars and dashboards for submission deadlines, progress reports, and key milestones.
• Contribute to quality and process improvements: Identify opportunities to streamline workflows and improve grant management efficiency.
• Participate in professional development: Engage in DEIB learning and training related to grant compliance or nonprofit funding.
• Other duties as assigned.

Skills

Organization

Time management

Attention to detail

Writing

Editing

Document formatting

MS Office

Google Workspace

Database tools

Project coordination

Education

Bachelor’s degree preferred; equivalent experience

Tools

Microsoft Office

Google Workspace

Database tools

Job description

Department: Finance | Reports to: Grants Manager | Location: Remote | Salary Range: $36.92 - $49.39

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health’s groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state‑of‑the‑art technology‑enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview:

The Grants Coordinator provides administrative and coordination support across the full lifecycle of grant management—from proposal development through submission, tracking, reporting, and closeout. Working closely with the Grants Manager and internal stakeholders, this role helps ensure that all grant‑related activities are organized, compliant, and completed on schedule, particularly for federally funded programs such as SAMHSA and the 988/Lifeline initiative. The ideal candidate is highly organized, detail‑oriented, and eager to learn about federal grants and nonprofit funding operations.

Job Duties/Responsibilities:

• Coordinate proposal and reporting processes: Support the preparation, editing, and submission of grant proposals, amendments, and reports by gathering materials, formatting documents, and tracking deadlines.


• Maintain accurate grant records: Track all grant‑related deliverables, milestones, and correspondence using internal systems; ensure files and documentation are up to date and audit‑ready.


• Assist with compliance and documentation: Support adherence to federal and organizational policies (e.g., 2CFR Part 200), ensuring proper recordkeeping and documentation for procurement, contracts, and reporting.


• Facilitate communication and collaboration: Schedule meetings, coordinate reviews, and ensure timely communication between Program, Finance, Legal, and external partners.


• Support budget and procurement processes: Assist with collecting quotes, preparing purchase documentation, and monitoring vendor or consultant deliverables under grant‑funded projects.


• Track and update grant calendars: Maintain centralized calendars and dashboards for submission deadlines, progress reports, and key milestones.


• Contribute to quality and process improvements: Identify opportunities to streamline workflows and improve grant management efficiency.


• Participate in professional development: Engage in DEIB learning and training related to grant compliance or nonprofit funding.


• Other duties as assigned.

Required Skills/Abilities:

• Strong organization, time management, and attention to detail


• Clear writing, editing, and document formatting


• Proficiency with Microsoft Office, Google Workspace, and database tools


• Ability to coordinate multiple projects and meet deadlines collaboratively

Required Qualifications:

• Bachelor’s degree preferred; equivalent experience considered


• 2+ years of experience supporting grants, contracts, or nonprofit program administration (federal grant exposure preferred)


• Basic understanding of the federal grant lifecycle and related regulations (e.g., 2CFR Part 200)

Physical Requirements:

• Must be able to remain in a stationary position 50% of the time.


• Will frequently communicate over video calls with internal and external colleagues.

Full time employees will be eligible for excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance, employer paid disability insurance, employer paid life insurance, pre‑tax FSA for medical and dependent care, and 401K available.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.

For 50 years, Vibrant Emotional Health, formerly the Mental Health Association of New York City (MHA‑NYC), has been at the forefront of promoting emotional well‑being for all people. As leaders, advocates, educators, and innovators in mental health, we have been raising awareness and offering support to everyone who is struggling. We work every single day to help save lives and assist people to get care anytime, anywhere and in any way that works for them. We are unwavering in our belief that everyone can achieve emotional wellness with the right care and support.