Federal Grants Specialist – Remote & Compliance

The Mental Health Association of NYC, Inc. dba Vibrant Emotional Health; United States; Remote; USD 50,687,000 - 159,948,000; Full time

Benefits offered by this job

Comprehensive benefits

401k plan

Remote work option

Job summary

Vibrant Emotional Health is seeking a Grants Specialist to manage the full lifecycle of grant administration, including proposal development, submission, tracking, and compliance for federally funded programs such as SAMHSA and the 988/Lifeline initiative.

Reporting to the Grants Manager, this remote, full-time role ensures timely, accurate grant submissions and reporting while collaborating with Finance, Legal, and Program teams to align budgets and documentation.

Qualifications

• Bachelor’s degree preferred; relevant experience considered
• 5+ years supporting federal grant administration
• Familiarity with federal grant lifecycle and reporting
• Basic knowledge of 45 CFR Part 75 and 2 CFR Part 200
• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Ability to manage multiple priorities and meet deadlines
• Professional, collaborative, and high emotional intelligence
• Interest in mental health or nonprofit sector preferred
• Some experience or understanding of procurement/contracts a plus

Responsibilities

• Support the preparation and submission of grant proposals, renewals, and amendments.
• Assist in drafting and editing proposal narratives, work plans, and supporting materials in collaboration with internal program and finance teams.
• Ensure all application materials meet funder formatting, submission, and compliance requirements.
• Maintain accurate, organized grant files and records in internal tracking systems.
• Monitor grant deliverables, milestones, and reporting deadlines to ensure timely completion.
• Support compliance with federal regulations (including 2 CFR Part 200 and 45 CFR Part 75) and organization-wide policies.
• Assist in gathering data and documentation for audits, financial reviews, and compliance checks.
• Assist in preparing and tracking vendor contracts, consultant agreements, and subrecipient documentation related to grant-funded activities.
• Help ensure procurements align with internal policies and federal requirements.
• Coordinate with internal teams and external partners to collect necessary information and maintain documentation for procurement and contract files.
• Collaborate with Finance, Legal, and Program teams to align grant budgets, reporting, and documentation.
• Participate in weekly check-ins with the Grants Manager to review progress, address challenges, and support process improvements.
• Contribute to process streamlining and documentation improvements within the grants management function.
• Engage in relevant professional development opportunities, including DEIB training and grants management workshops.

Skills

Grant management

Federal grants

Proposal drafting

Communication

Education

Bachelor’s degree preferred

Tools

Grant tracking software

Job description

Vibrant Emotional Health is seeking a Grants Specialist to manage the full lifecycle of grant administration, including proposal development, submission, tracking, and compliance for federally funded programs such as SAMHSA and the 988/Lifeline initiative.

Reporting to the Grants Manager, this remote, full-time role ensures timely, accurate grant submissions and reporting while collaborating with Finance, Legal, and Program teams to align budgets and documentation.