Remote Federal Grants Coordinator

Vibrant; Northern (KY); Hybrid; USD 51,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision

401K

Job summary

Vibrant Emotional Health seeks a Grants Coordinator to provide administrative support across the full grant lifecycle, from proposal development to closeout. You will collaborate with the Grants Manager and stakeholders to ensure compliant, on-schedule grant activities, especially for SAMHSA and 988/Lifeline programs.

The ideal candidate is highly organized, detail-oriented, and eager to learn federal grant operations within a nonprofit setting.

Qualifications

• Bachelor’s degree preferred; equivalent experience considered.
• 2+ years of experience supporting grants, contracts, or nonprofit program administration (federal grant exposure preferred)
• Basic understanding of the federal grant lifecycle and related regulations (e.g., 2CFR Part 200)

Responsibilities

• Coordinate proposal and reporting processes: Support preparation, editing, and submission of grant proposals, amendments, and reports by gathering materials, formatting documents, and tracking deadlines.
• Maintain accurate grant records: Track all grant-related deliverables, milestones, and correspondence using internal systems; ensure files and documentation are up to date and audit-ready.
• Assist with compliance and documentation: Support adherence to federal and organizational policies (e.g., 2CFR Part 200), ensuring proper recordkeeping and documentation for procurement, contracts, and reporting.
• Facilitate communication and collaboration: Schedule meetings, coordinate reviews, and ensure timely communication between Program, Finance, Legal, and external partners.
• Support budget and procurement processes: Assist with collecting quotes, preparing purchase documentation, and monitoring vendor or consultant deliverables under grant-funded projects.
• Track and update grant calendars: Maintain centralized calendars and dashboards for submission deadlines, progress reports, and key milestones.
• Contribute to quality and process improvements: Identify opportunities to streamline workflows and improve grant management efficiency.
• Participate in professional development: Engage in DEIB learning and training related to grant compliance or nonprofit funding.
• Other duties as assigned.

Skills

Organization

Time management

Attention to detail

Writing

Editing

Document formatting

MS Office

Google Workspace

Database tools

Project coordination

Education

Bachelor’s degree preferred; equivalent experience

Tools

Microsoft Office

Google Workspace

Database tools

Job description

Vibrant Emotional Health seeks a Grants Coordinator to provide administrative support across the full grant lifecycle, from proposal development to closeout. You will collaborate with the Grants Manager and stakeholders to ensure compliant, on-schedule grant activities, especially for SAMHSA and 988/Lifeline programs.

The ideal candidate is highly organized, detail-oriented, and eager to learn federal grant operations within a nonprofit setting.