Remote Grants Specialist – Federal Programs

Kindora; Northern (KY); Hybrid; USD 51,000 - 77,000; Full time

Job summary

Vibrant Emotional Health, formerly MHA-NYC, is seeking a Grants Specialist to support the full lifecycle of grant management, including proposal development, submission, tracking, and compliance for federally funded programs.

The role reports to the Grants Manager and involves coordinating with Finance, Legal, and Program teams to align budgets, reporting, and documentation, with a remote work arrangement.

Qualifications

• Bachelor’s degree preferred; 5+ years supporting federal grant administration.
• Familiarity with federal grant lifecycle and reporting.
• Basic knowledge of 45 CFR Part 75 and 2 CFR Part 200.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• Interest in mental health or nonprofit sector preferred.
• Some procurement/contracts experience a plus.

Responsibilities

• Support the preparation and submission of grant proposals, renewals, and amendments.
• Draft and edit proposal narratives, work plans, and supporting materials with internal program and finance teams.
• Ensure all application materials meet funder formatting, submission, and compliance requirements.
• Maintain accurate, organized grant files and records in internal tracking systems.
• Monitor grant deliverables, milestones, and reporting deadlines to ensure timely completion.
• Assist in gathering data and documentation for audits, financial reviews, and compliance checks.
• Assist in preparing and tracking vendor contracts, consultant agreements, and subrecipient documentation.
• Coordinate with internal teams and external partners to collect necessary information and maintain documentation for procurement and contract files.
• Collaborate with Finance, Legal, and Program teams to align grant budgets, reporting, and documentation.
• Participate in weekly check-ins with the Grants Manager to review progress, address challenges, and support process improvements.
• Engage in relevant professional development opportunities, including DEIB training and grants management workshops.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Multitasking

Emotional intelligence

Education

Bachelor's degree

Grant administration experience

Tools

Grant management software

Contract management tools

Job description

Vibrant Emotional Health, formerly MHA-NYC, is seeking a Grants Specialist to support the full lifecycle of grant management, including proposal development, submission, tracking, and compliance for federally funded programs.

The role reports to the Grants Manager and involves coordinating with Finance, Legal, and Program teams to align budgets, reporting, and documentation, with a remote work arrangement.