Remote Government Grants Operations Manager

American Heart Association; Grand Rapids (MI); On-site; USD 68,000 - 88,000; Full time

Benefits offered by this job

Medical, dental, vision, disability, &

Life insurance

Job summary

The American Heart Association is seeking an Operations Manager for Government Grants, a full-time, grant-funded role with a flexible, home-based location. You will report to the National Government Funding Director and coordinate project-level operations across grants from inception to closeout.

Responsibilities include budgeting, compliance with OMB/N IH guidelines, subrecipient coordination, and deliverable tracking.

Qualifications

• Bachelor's degree or equivalent work experience.
• At least three (3) years of relevant experience.
• Understanding of financial systems, journal entries, and expense management, including budget development.
• Understanding of OMB Uniform Guidance and NIH policies.
• Familiarity with federal grantors such as CDC, HRSA, and NIH
• Experience in project management in compliance with federal and state regulations.

Responsibilities

• Expense Review: Ensure expenses and invoices are accurately completed, reviewed, approved, and submitted promptly.
• Prior Approval Requests & Compliance: Identify activities requiring approvals, coordinate with Finance/Legal/OFP, and support documentation.
• Budget Planning and Monitoring: Support budget planning, monitoring, and forecasting to align with funding requirements.
• Personnel and Compensation Documentation: Review personnel allocations and effort-related materials to ensure charges align with activities.
• Subrecipient and Contractor Coordination: Prepare documentation, track approvals, collect deliverables and invoices, monitor subrecipients.
• Communication, Reporting, and Deliverable Tracking: Draft responses, maintain project logs, track milestones and reporting.
• Cost Transfers and Expense Reallocations: Support documentation and routing; obtain approvals and escalate issues.
• Records Management and Closeout Support: Maintain audit-ready files and assist with closeout materials.
• Other Duties: Perform additional duties as assigned.

Skills

Financial systems

OMB Uniform Guidance

NIH policies

Project management

Education

Bachelor's degree

Job description

The American Heart Association is seeking an Operations Manager for Government Grants, a full-time, grant-funded role with a flexible, home-based location. You will report to the National Government Funding Director and coordinate project-level operations across grants from inception to closeout.

Responsibilities include budgeting, compliance with OMB/N IH guidelines, subrecipient coordination, and deliverable tracking.