Remote Group Travel Coordinator

Believeadvertising; Town of Texas (WI); Remote; USD 42,000 - 65,000; Full time

Benefits offered by this job

Employee travel discounts

Preferred partner rates

Paid time off

Job summary

Believeadvertising is seeking a Group Travel Coordinator to plan and manage travel for corporate and leisure groups from home.

You will coordinate flights, hotels, ground transport and activities, build itineraries, and communicate with clients and suppliers to ensure smooth departures and post-trip follow-up.

WFH-friendly role with potential flexible hours and opportunities to grow in large-scale event programs.

Qualifications

• 1+ years experience in travel coordination, hospitality, events, or related admin/customer service.
• Strong organizational skills with ability to manage multiple bookings and deadlines.
• Excellent verbal and written communication and negotiation abilities.
• Detail-oriented with problem-solving under time pressure.
• Basic computer skills (MS Office, email, internet research); familiarity with booking tools is a plus.
• Willingness to work flexible hours for group departures and time zones.

Responsibilities

• Coordinate end-to-end group travel logistics including flights, accommodations, ground transportation and activities.
• Prepare and manage group contracts, rooming lists, payment schedules and invoices.
• Negotiate group rates with hotels, carriers and local suppliers.
• Build itineraries and passenger manifests; verify booking accuracy and policy compliance.
• Monitor bookings, address schedule changes, troubleshoot issues.
• Maintain records of reservations, deposits, cancellations and refunds.
• Communicate with clients, vendors and internal teams to confirm requirements and resolve questions.
• Support on-site coordination or remote check-ins for departures and events.
• Assist with post-trip reconciliation and feedback collection.

Skills

Group travel coordination

Negotiation

Communication

Organizational skills

Problem-solving

Tools

Excel

Word

Email

Booking tools

Reservation systems

Job description

Believeadvertising is seeking a Group Travel Coordinator to plan and manage travel for corporate and leisure groups from home.

You will coordinate flights, hotels, ground transport and activities, build itineraries, and communicate with clients and suppliers to ensure smooth departures and post-trip follow-up.

WFH-friendly role with potential flexible hours and opportunities to grow in large-scale event programs.