Remote Global Executive Assistant to C-Suite & Team

VikingCloud; USA; Remote; USD 65.000 - 90.000; Vollzeit

Zusammenfassung

VikingCloud is seeking an experienced Executive Assistant to support a team of executives across the US and Europe. This role manages calendars, coordinates travel, and processes expenses for multiple senior leaders, while keeping day‑to‑day operations running smoothly.

The ideal candidate is highly organized, discreet, and able to manage competing priorities in a fast‑moving, global environment, with the flexibility to operate across US and European time zones.

Qualifikationen

• Minimum of three years in an executive assistant role supporting senior leaders.
• Proven ability to manage multiple calendars and shifting deadlines.
• Experience routing documents for review and signature across Finance, Legal and HR.
• Excellent written and verbal communication with discretion when handling confidential information.
• Proficient with Outlook, Word, Excel, PowerPoint and scheduling tools; travel booking platforms.

Aufgaben

• Manage complex, high‑volume calendars for multiple executives across US and Europe time zones.
• Book and manage domestic and international travel, including flights, hotels, and transport.
• Prepare, submit, and track expense reports; reconcile corporate card statements.
• Partner with executives and internal teams; liaison with clients and external partners.
• Coordinate and route documents for approvals across Finance, Legal and HR.
• Take notes, track follow‑ups, and coordinate meetings and leadership events.
• Support facilities and office needs; manage vendor relationships and ad hoc projects.

Kenntnisse

Calendar management

Travel coordination

Expense management

Cross-functional coordination

Discretion

Communication

Microsoft Office

Ausbildung

Bachelor's degree

Tools

Concur

Expensify

Microsoft Office

Jobbeschreibung

VikingCloud is seeking an experienced Executive Assistant to support a team of executives across the US and Europe. This role manages calendars, coordinates travel, and processes expenses for multiple senior leaders, while keeping day‑to‑day operations running smoothly.

The ideal candidate is highly organized, discreet, and able to manage competing priorities in a fast‑moving, global environment, with the flexibility to operate across US and European time zones.