Global Executive Assistant — Remote, Travel Coordination

VikingCloud; Antioch (CA); Remote; USD 85,000 - 120,000; Full time

Job summary

VikingCloud is seeking an experienced Executive Assistant to support a team of executives based across the US and Europe. This role manages calendars, coordinates travel, and handles expenses to keep executives’ day-to-day operations running smoothly.

You will coordinate with Finance, Legal, and HR on key documents, manage facilities and office needs, vendor relations, and provide ad hoc project support. Flexible hours across US/EU time zones required.

Qualifications

• Minimum of three years' experience in an executive assistant role supporting one or more senior leaders.
• Strong calendar, travel, and expense management abilities.
• Experience coordinating cross-functionally with Finance, Legal, and HR.
• High discretion with confidential information.
• Proficiency with Microsoft Office and scheduling tools.

Responsibilities

• Coordinate domestic and international travel and build detailed itineraries.
• Prepare and track expense reports in line with policy.
• Coordinate and execute key documents and routing approvals across Finance, Legal, and HR.
• Manage facilities and office needs; interact with vendors and service providers.
• Provide general administrative support and manage key vendor relationships.
• Support ad hoc projects and initiatives as required.
• Prepare meeting agendas and confirm logistics.
• Handle confidential information with discretion.
• Support executives across US and Europe with flexible hours.

Skills

Calendar management

Travel coordination

Expense management

Confidentiality

Document routing & approvals

Facilities management

Vendor management

Cross-functional coordination

Microsoft Office

Ad hoc project support

Education

Bachelor's degree preferred

Tools

Concur

Expensify

Microsoft Office

Job description

VikingCloud is seeking an experienced Executive Assistant to support a team of executives based across the US and Europe. This role manages calendars, coordinates travel, and handles expenses to keep executives’ day-to-day operations running smoothly.

You will coordinate with Finance, Legal, and HR on key documents, manage facilities and office needs, vendor relations, and provide ad hoc project support. Flexible hours across US/EU time zones required.