Remote Executive Assistant to Global Leadership

VikingCloud; Everett (WA); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Remote work (US-based)

Job summary

VikingCloud is seeking an experienced Executive Assistant to support executives across the US and Europe. The role manages calendars, coordinates travel, and processes expenses for multiple senior leaders, while handling confidential information with discretion.

The ideal candidate is highly organized, adaptable to fast-moving, global operations, and comfortable working across US and European time zones. A US-based candidate with ET preference is preferred.

Qualifications

• Minimum three years in an executive assistant role supporting senior leaders.
• Ability to manage multiple calendars and shifting priorities.
• Experience coordinating with Finance, Legal, HR, routing documents for review and signature.
• Excellent written and verbal communication skills.
• Discretion handling confidential information.
• Proficiency with Microsoft Office and calendar/scheduling tools.
• Experience with expense management and travel booking platforms.
• Flexible with global hours to support US/Europe teams.
• Based in United States; Eastern time zone preferred.

Responsibilities

• Manage complex calendars for multiple executives across US/EU time zones.
• Coordinate domestic and international travel and build detailed itineraries.
• Prepare and track expense reports; reconcile corporate cards.
• Serve as liaison for executives with Finance, Legal, HR, and other teams.
• Coordinate meetings/events and take notes with follow-up actions.
• Support facilities/office needs and vendor relationships as required.
• Provide ad hoc admin support across the organization.

Skills

Executive support

Calendar management

Travel coordination

Expense management

Cross-functional collaboration

Discretion

Communication

MS Office

Education

Bachelor's degree

Tools

Concur

Expensify

Job description

VikingCloud is seeking an experienced Executive Assistant to support executives across the US and Europe. The role manages calendars, coordinates travel, and processes expenses for multiple senior leaders, while handling confidential information with discretion.

The ideal candidate is highly organized, adaptable to fast-moving, global operations, and comfortable working across US and European time zones. A US-based candidate with ET preference is preferred.