Remote Executive Assistant for Global Leadership

VikingCloud; Washington (District of Columbia); Remote; USD 70,000 - 110,000; Full time

Job summary

VikingCloud is seeking an experienced Executive Assistant to support a team of executives across the US and Europe. You will manage calendars, coordinate travel, and process expenses for multiple senior leaders, ensuring smooth day-to-day operations and discreet handling of confidential information.

The role requires strong organizational skills, the ability to balance competing priorities, and flexibility to work across US and European time zones.

Qualifications

• At least 3 years in an EA role supporting senior leaders.
• Ability to manage multiple calendars and shifting deadlines.
• Experience coordinating with Finance, Legal, and HR for routing documents.

Responsibilities

• Manage complex, high-volume calendars across US and Europe time zones.
• Coordinate domestic and international travel, including flights, hotels, and ground transport.
• Prepare, submit, and track expense reports in line with policy and reconcile statements.
• Serve as liaison between executives and internal teams, clients, and partners.
• Track document routing, approvals and signatures across Finance, Legal, and HR.

Skills

Calendar management

Communication skills

Discretion

Microsoft Office

Expense management

Travel booking

Cross-functional coordination

Education

Bachelor's degree preferred

Tools

Concur

Expensify

Microsoft Office Suite

Job description

VikingCloud is seeking an experienced Executive Assistant to support a team of executives across the US and Europe. You will manage calendars, coordinate travel, and process expenses for multiple senior leaders, ensuring smooth day-to-day operations and discreet handling of confidential information.

The role requires strong organizational skills, the ability to balance competing priorities, and flexibility to work across US and European time zones.