Project Coordinator, Grants

VMG Health; Dallas (TX); On-site; USD 52,000 - 68,000; Full time

Job summary

VMG Health is seeking a detail-oriented Project Coordinator to support the Grants team in coordinating workflows, ensuring quality, and delivering materials on time. The role emphasizes organization, proactive issue identification, and collaboration with consultants and leaders across multiple grant engagements.

Responsibilities include preparing proposals and reports, formatting documents, and performing QC to ensure accuracy and submission readiness.

Qualifications

• Bachelor’s degree required and 1+ years in project coordination or related field.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities and deadlines with accuracy.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.

Responsibilities

• Coordinate project workflows, timelines, and priorities across multiple grant engagements.
• Prepare, format, and organize grant proposals, reports, and client materials.
• Perform quality control to ensure accuracy, completeness, and submission readiness.
• Manage document formatting, headers/footers, templates, and submission requirements.
• Edit and format materials using Adobe and Microsoft Office applications.
• Track requirements, deadlines, questions, and next steps to keep projects on track.
• Identify missing information and potential issues early and propose solutions.
• Organize project materials across multiple concurrent engagements.
• Collaborate with Consultants and project leaders to ensure deadlines are met.
• Contribute to process improvements to increase efficiency and quality.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Adobe Acrobat

Job description

Description

VMG Health is a leading healthcare consulting and transaction advisory firm dedicated to helping healthcare organizations navigate an increasingly complex industry. Our professionals partner with health systems, physician groups, ambulatory providers, private equity firms, and strategic investors to solve critical business challenges through innovative, data-driven solutions.

Job Type

Full-time

Overview

The Project Coordinator supports the Grants team by coordinating project workflows, maintaining quality and accuracy, and ensuring deliverables are completed on time. This role is responsible for bringing structure to complex projects, managing multiple priorities, and proactively identifying issues or missing information before they impact a deadline. The ideal candidate is highly organized, detail-oriented, resourceful, and takes pride in producing polished, accurate work.

Key Responsibilities

• Coordinate project workflows, timelines, deliverables, and priorities across multiple grant engagements.
• Prepare, format, and organize grant proposals, reports, and other client-facing materials.
• Perform detailed quality control (QC) of deliverables to ensure materials are accurate, complete, consistent, polished, and submission ready.
• Manage document formatting, including headers, footers, templates, and other submission requirements.
• Utilize Adobe and Microsoft Office to edit, format, organize, and prepare professional materials.
• Track project requirements, deadlines, open questions, and next steps to keep projects moving forward.
• Proactively identify missing information, potential issues, and process gaps and ask the right questions early.
• Organize project materials and information across multiple concurrent engagements.
• Partner with Consultants and project leaders to coordinate deliverables and ensure deadlines are met.
• Contribute to process improvements that increase efficiency, consistency, and quality across the Grants team.

Requirements

Required Qualifications

• Bachelor’s degree.
• 1+ years of experience in project coordination, operations, professional services, consulting, grants, or a related field.
• Strong organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities, deadlines, and projects while maintaining a high level of accuracy.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience using Adobe Acrobat or similar document-management tools.
• Demonstrated ability to take initiative, identify potential issues, and proactively seek solutions.

Preferred Qualifications

• Experience supporting projects in a consulting, professional services, healthcare, nonprofit, or grant-related environment.
• Experience with quality control, document production, or deadline-driven deliverables.
• Experience coordinating multiple projects or workstreams simultaneously.
• Familiarity with grant proposals, applications, reporting requirements, or other funding-related processes.
• Experience working with grant submission and management platforms such as Grants.gov, SAM.gov, eRA Commons, Research.gov, GrantSolutions, or similar federal, state, or private grant systems.