Remote Executive Operations & Governance Specialist

Phillips 66; Honolulu (HI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

NWRPCA is seeking an Operations and Administrative Specialist to support the Chief Operating Officer and Executive team, with governance and finance duties. This role is primarily remote with a one-day in-person commitment in Seattle, WA.

The position involves managing strategic plans, coordinating data reporting for the CEO and Board, onboarding staff, and organizing board meetings and governance activities while ensuring compliance and efficiency.

Qualifications

• High school diploma and four years of experience or equivalent.
• Ability to manage complex projects and meet deadlines.
• Self-motivated, flexible and a problem-solver with social justice mindset.
• Excellent written and oral communication skills.
• Strong computer skills; learn and use new programs quickly.
• Team player capable of working with diverse staff and independently.

Responsibilities

• Implement the annual strategic plan tracker and follow up with staff.
• Coordinate data collection and reporting for CEO and Board presentations.
• Assist in reviewing personnel policies and procedures annually.
• Oversee onboarding of new staff and maintain governance documentation.
• Lead staff training committee and calendar of offerings.
• Prepare board meeting packets and minutes; support committee meetings.
• Provide executive support to CEO/COO/CFO including scheduling and reports.

Skills

Project management

Communication skills

Problem-solving

Team collaboration

Attention to detail

Education

High School Diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Spreadsheets

Database skills

Job description

NWRPCA is seeking an Operations and Administrative Specialist to support the Chief Operating Officer and Executive team, with governance and finance duties. This role is primarily remote with a one-day in-person commitment in Seattle, WA.

The position involves managing strategic plans, coordinating data reporting for the CEO and Board, onboarding staff, and organizing board meetings and governance activities while ensuring compliance and efficiency.