Remote Executive Support & Operations Coordinator

Technibus, Inc.; Tempe (AZ); Remote; USD 41,328 - 48,216; Full time

Benefits offered by this job

401K with Employer Match

Company Paid Time Off

Company Paid Life Insurance

Medical Coverage

Dental Coverage

Vision Coverage

Long-Term Disability

Job summary

Technibus, Inc. seeks an Executive Support Coordinator to assist the Vice President of People Operations. The role requires organizing calendars, coordinating leadership meetings, and managing travel logistics.

You will track key initiatives and support HR, recruiting, and training programs across the organization. The ideal candidate is highly organized, detail-oriented, and capable of balancing multiple priorities. Some on-site work in the Phoenix area and occasional travel may be required.

Qualifications

• Strong written and verbal communication skills.
• Ability to read and interpret Power BI dashboards.
• Experience with or interest in workplace assessment tools (e.g., Culture Index).
• Event coordination experience including logistics, travel, and vendors.
• Project management experience across multiple stakeholders.

Responsibilities

• Provide day-to-day administrative support to the VP and People Operations team (calendars, scheduling, travel).
• Plan and coordinate leadership meetings, training, and team events; manage venues, travel, catering, and communications.
• Track projects and initiatives; provide status updates to leadership.
• Support recruitment, onboarding, and team development through workplace tools and reporting.
• Read and interpret Power BI reports to support leadership decisions; build reports with AI tools.
• Develop templates and systems to improve team efficiency.
• Perform other duties as assigned.

Skills

multitasking

communication

confidentiality

prioritization

Education

Bachelor's degree preferred

High school diploma or GED required

Tools

Power BI

Microsoft Office

Job description

Technibus, Inc. seeks an Executive Support Coordinator to assist the Vice President of People Operations. The role requires organizing calendars, coordinating leadership meetings, and managing travel logistics.

You will track key initiatives and support HR, recruiting, and training programs across the organization. The ideal candidate is highly organized, detail-oriented, and capable of balancing multiple priorities. Some on-site work in the Phoenix area and occasional travel may be required.